Senior HCM Consultant

About the Work Unit
The Division of People Culture and Belonging brings together key operational activities that affect the Vanderbilt staff experience including talent acquisition professional development workforce compensation and benefits health and wellness initiatives and the Vanderbilt Child & Family Centers. We strive to create an environment where individuals feel valued understood and integral to our collective success. Our approach emphasizes fostering genuine connections and upholding high standards of professionalism through our core beliefs of belonging collaboration self-direction and growth.

Essential Functions
Administers and oversees the HR records management system and related HRIS functions ensuring the accuracy integrity confidentiality security and availability of employee data.
Provides expert consultation to HR leadership and departmental stakeholders on records management practices data governance system capabilities and compliance requirements.
Designs evaluates standardizes and optimizes processes supporting the full lifecycle of employee records and related HR operations including onboarding maintenance retention and archiving.
Identifies and implements opportunities to streamline and automate core HR processes (e.g. payroll benefits recruiting onboarding time tracking) reducing manual effort duplication and process inefficiencies.

Interprets and applies federal state and institutional regulations related to records retention data privacy and security ensuring policies procedures and system controls are consistently followed.
Conducts audits and detailed analyses of records management and HRIS processes to identify risks ensure compliance and recommend operational and strategic improvements.
Leads and supports system and process enhancement initiatives including digital record migrations system upgrades integrations and workflow redesign efforts.
Develops maintains and delivers reports dashboards and data insights to support operational effectiveness and data-informed decision-making across HR and the institution.
Enhances the employee and manager experience by improving system usability supporting self-service functionality and ensuring processes are intuitive accessible and efficient.
Develops and maintains standards governance practices documentation and best practices to ensure consistency compliance and sustainability of HRIS and records management operations.

Serves as a subject matter expert providing guidance and knowledge transfer to team members and stakeholders on documentation standards compliant data handling and effective system use.
Collaborates with internal and external auditors to support audit activities ensure accurate reporting and maintain audit readiness.
Analyzes trends and performance metrics related to HRIS and records management operations and recommends strategic improvements to leadership.

Scope and Impact
Operates with significant autonomy in managing HRIS and records systems and advising on process compliance and system optimization matters.
Influences departmental and HR-wide practices through subject matter expertise data insights and consultative engagement.
Impacts institutional compliance audit readiness data integrity and operational efficiency through process design automation and governance.
Contributes to enterprise-level initiatives involving HR technology data governance process standardization and digital transformation.
Supports the organizations shift from reactive administration to proactive data-driven and continuously optimized HR operations.

Minimum Qualifications

Bachelors degree in Human Resources Business Administration Information Systems or related field
5 years of experience in HR systems records management HRIS or data governance
Experience interpreting and applying regulatory requirements related to data privacy security and records retention
Experience with process improvement system optimization or workflow design
Preferred Qualifications
Experience in higher education or similarly regulated environment
Advanced experience with HRIS/HCM systems (e.g. Oracle or similar platforms)
Experience supporting audits system implementations integrations or data migration projects
Experience developing reports dashboards or analytics to support business decision-making
Familiarity with process automation tools or self-service system design