Senior Executive Support Specialist

POSITION SUMMARY:

The American Council on Education (ACE) is the major coordinating body for the nations colleges and universities. ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative high-quality practices. With a diverse base of member institutions ACE represents nearly 1700 college and university presidents and executives serving as the only major higher education association to represent all types of U.S. accredited degree-granting institutions. ACEs mission includes serving 280 minority serving institutions 25000 higher education professionals and 7.7 million students enrolled in colleges and universities. ACE membership extends to all 50 states Washington DC Puerto Rico Guam and 21 other countries.

The Senior Executive Support Specialist provides high-level executive support to the President and Executive Vice President enabling organizational effectiveness and operational excellence across the Presidents Office. Reporting to the Director of Administration and Board Operations this role manages complex priorities coordinates executive operations anticipates leadership needs and helps ensure the Presidents Office operates efficiently and seamlessly.

This position requires exceptional judgment discretion diplomacy and organizational agility. The Senior Executive Support Specialist develops collaborative relationships across the organization manages confidential information with professionalism and care and continuously improves administrative processes workflows and executive office operations. Success in this role comes from building trust anticipating needs before they arise and fostering trusted relationships with internal and external stakeholders.

This role offers the opportunity to contribute directly to the work of national higher education leadership by supporting the President and Executive Vice President in advancing ACEs mission and strategic priorities.

ESSENTIAL JOB DUTIES OR TASKS:

Provide complex calendar management and executive scheduling support for the President and Executive Vice President (EVP) exercising sound judgment to prioritize competing requests while adhering to the Presidents scheduling preferences.

Serve as a trusted operational partner to the President and Executive Vice President by anticipating needs proactively resolving challenges and ensuring executive priorities are executed efficiently.

Exercise sound judgment to resolve administrative and operational challenges independently elevating issues requiring attention to the Director of Administration and Operations.

Manage requests for the Presidents participation in meetings conferences speaking engagements teleconferences and special events ensuring seamless planning and execution with all logistics and briefing materials prepared well in advance. And books travel for the President and coordinates travel logistics and reservations for consultants as needed.

Coordinate travel arrangements for the President including booking travel managing itineraries and coordinating reservations and logistics for consultants as needed.

Coordinate meetings and appointments with internal and external stakeholders including member presidents government officials organizational leaders and executive assistants.

Create and maintain Excel spreadsheets to track and reconcile the Presidents travel expenses and reimbursements ensuring accuracy and timely processing.

Research compile and prepare briefing materials presentations agendas background information and meeting resources.

Build collaborative relationships with ACE staff institutional presidents higher education association CEOs and government officials.

Serve as the primary point of contact for scheduling requests visitors and communications with professionalism discretion and exceptional customer service.

Screen incoming correspondence and route materials to the appropriate staff members.

Maintain organized records filing systems and administrative processes for the Presidents Office including mail processing invoices expenses and office supplies.

Draft edit and finalize internal and external correspondence as requested.

Partner closely with the Director of Administration and Board Operations and other administrative professionals to coordinate executive priorities and special projects.

Maintain the highest standards of confidentiality professionalism and sound judgment in all interactions.

EDUCATION/EXPERIENCE/SPECIALIZED KNOWLEDGE AND COMPETENCY REQUIREMENTS:

Bachelors degree or an equivalent combination of education and relevant experience.

Five or more years of progressively responsible executive administrative support experience preferably supporting senior executives or C-suite leaders.

Demonstrated ability to exercise sound judgment maintain confidentiality and manage highly sensitive information.

Exceptional organizational and project coordination skills with the ability to manage multiple competing priorities.

Excellent written verbal and interpersonal communication skills.

Demonstrated ability to build collaborative relationships with colleagues and stakeholders from diverse backgrounds.

Demonstrated ability to represent the Presidents Office with professionalism poise and credibility in interactions with senior institutional leaders and external stakeholders.

Demonstrated ability to anticipate executive needs and adapt to changing priorities in a fast-paced executive environment.

Advanced proficiency with Microsoft 365 (Outlook Word Excel PowerPoint Teams).

PREFERRED QUALIFICATIONS:

Experience supporting executive leadership within higher education nonprofit membership association or similarly complex organizations.

Experience coordinating executive meetings travel or high-profile events.

Knowledge of higher education organizations or nonprofit governance.

WORKING CONDITIONS/PHYSICAL EFFORT:

This is a hybrid position based in Washington DC. Staff work on-site at ACEs One Dupont Circle NW office three days per week (Tuesday through Thursday) with remote work on Mondays and Fridays. Occasional evening or weekend availability may be required to support executive schedules and organizational priorities.

ANTICIPATED SALARY RANGE: $68985.00 - $86231.00.

HOW TO APPLY:

Please submit aresumeandcover letterwith your application for consideration.

APPLICATION DEADLINE:
Applications will be accepted through August 172026 or until we receive a maximum of 200applications whichever comes first. We encourage interested candidates to apply as early as possible as the posting may close ahead of the listed deadline based on volume.

BENEFITS OVERVIEW:

We offer a comprehensive and competitive benefits package including:

• Medical/Dental/Vision Insurance
• Flexible Spending Account
• 403B with matching incentive employer contribution
• Short term disability/Long term disability/Life insurance
• Generous PTO package
• Paid Parental Leave
• 13 paid holidays week between Christmas Eve & New Years Off
• Professional Development Opportunities
• ....and more!

For a full summary of our benefits please reach out to theRecruiting Team.

Please Note:ACE does not accept unsolicited resumes or candidate referrals from third-party recruiters or staffing agencies. Any resumes submitted without a prior signed agreement will be considered the property of ACE and no fees will be paid.

Required Experience:

Senior Exec