Senior Executive Assistant

Capgemini is seeking an experienced Senior Executive Assistant to provide high-level support to senior executive leadership. This individual will serve as a trusted partner to the executive managing complex priorities coordinating across senior stakeholders and helping ensure the executives time information and commitments are managed effectively.

The ideal candidate is highly organized polished proactive and comfortable operating in a fast-paced environment where priorities may change quickly. This position requires a high level of discretion sound judgment responsiveness and the flexibility to provide support outside of standard business hours when business needs require.

The purpose and aim of this role is to handle multiple deliverables which are all focused on making time information and decision processes more effective. An executive assistant works autonomously and does not handle routine administrative work. An executive assistant integrates work streams and coordinates links actions between a leader and a senior team. He or she drives actions and decisions forward with a holistic understanding of the organization. The executive assistant provides support to Heads CxO such as (Chief Executive Officers Chief Financial Officers Chief Operating Officers etc.) A highly autonomous role that entails planning and directing all administrative financial and operational activities for the organization on behalf of Superior. Can prioritize and organize issues critical to the business with the required information to aid superior in decision making process. Works as a connection between top management and stakeholders while having a holistic understanding of the business and organizational priorities. An executive assistant may manage a team. Excellent interpersonal and communication skills.

• Provide comprehensive executive support to senior leadership managing competing priorities with a high degree of independence.
• Manage complex calendars including executive meetings leadership discussions client engagements travel and time-sensitive commitments.
• Anticipate scheduling conflicts business priorities and executive needs and proactively develop solutions.
• Coordinate domestic and international travel including detailed itineraries transportation accommodations and schedule changes.
• Prepare and coordinate executive communications presentations meeting materials reports and correspondence.
• Partner closely with senior leaders clients internal stakeholders and executive support teams across the organization.
• Support preparation for leadership meetings by coordinating agendas materials logistics and follow-up activities.
• Track executive priorities commitments decisions and follow-up actions to help ensure timely completion.
• Handle sensitive and confidential business information with the highest level of professionalism and discretion.
• Coordinate executive meetings leadership events off-sites and other business activities as required.
• Manage expense reporting and other executive administrative responsibilities accurately and promptly.
• Work independently exercise sound judgment and determine when issues require escalation.
• Remain adaptable and responsive as executive priorities and business needs change.
• Provide flexibility outside of traditional business hours when required to support executive schedules urgent business matters travel or global operations.- Some travel may be required.
• Serve as a professional representative of the executive and Capgemini with internal and external stakeholders.

• Significant experience supporting senior executives in a complex fast-paced corporate environment.
• Demonstrated ability to manage highly complex calendars competing priorities and frequent schedule changes.
• Strong executive presence with excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Proven ability to anticipate executive needs and take action without requiring continuous direction.
• Strong judgment and demonstrated ability to handle confidential and sensitive information appropriately.
• Ability to build strong working relationships with executives clients senior stakeholders and colleagues at all levels.
• Comfortable operating with urgency while maintaining professionalism accuracy and composure.
• Strong problem-solving skills with the ability to independently assess priorities and determine appropriate next steps.
• Experience coordinating complex domestic and international travel preferred.
• Advanced proficiency with Microsoft Outlook Teams PowerPoint Word and Excel.
• Experience supporting executives operating across multiple locations and time zones strongly preferred.
• Must be willing and able to travel and provide support outside regular business hours when business or executive needs are required.
• Flexibility and responsiveness are essential requirements of this position.
• Bachelors degree required.