Senior Executive Assistant

WHO ARE WE

Launch Potato is a profitable digital media company that reaches over 30M monthly visitors through brands such as FinanceBuzz All About Cookies and OnlyInYourState.

As The Discovery and Conversion Company our mission is to connect consumers with the worlds leading brands through data-driven content and technology.

Headquartered in South Florida with a remote-first team spanning over 15 countries weve built a high-growth high-performance culture where speed ownership and measurable impact drive success.

WHY JOIN US

At Launch Potato youll accelerate your career by owning outcomes moving fast and driving impact with a global team of high-performers.

This role requires working in our Delray Beach office 4 days per week.

The Role

This role sits at the intersection of executive operations personal assistant support and company events. As Launch Potato has scaled to nearly 200 people across 18 countries executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business.

The mission: keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. Our events are extremely important; there needs to be a passion and level of detail that matches what our Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners not just coordinating behind the scenes.

What Youll Bring

• 5-7 years of EA experience; 3 years supporting C-suite or President-level leaders
• Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities
• End-to-end event ownership across industry conferences and internal company events
• Vendor sourcing contract negotiation and budget reconciliation experience
• Strong proficiency in Google Sheets (Excel also acceptable)
• Proficiency in Google Workspace Slack Concur and Calendly

What Youll Own

Executive Support

• Schedule management across multiple C-suite executives balancing strategic priorities and competing time-sensitive demands
• Inbox ownership: draft responses maintain follow-ups proactively flag urgent communications
• Meeting coordination: agendas pre-reads follow-ups and execution
• Executive travel and personal logistics
• Confidentiality and professional judgment across all executive interactions

Event Coordination

• End-to-end conference logistics: registration hotel blocks travel swag booth and sponsorship coordination
• Conference schedule management: pre-booked meetings dinners and networking
• External-facing client entertainment and partner events during conferences
• Internal company events: All Hands offsites holiday parties and culture events (in-person and virtual)
• Vendor sourcing contract negotiation and budget ownership and reconciliation
• Forward-looking event calendar run-of-show documents and post-event recaps

Operations and Administration

• NDAs expense reports budget tracking swag orders and routine deliverables
• Proactive identification and resolution of administrative bottlenecks
• Liaison between C-suite and Finance Sales Account Management and the Executive Team
• Vendor relationship management across venues caterers hotels and AV

Traits of Success

• Exceptional organization and attention to detail
• Ownership-driven: sees problems before being asked resolves without prompting
• High emotional intelligence and professional judgment
• Comfortable managing ambiguity and competing priorities without losing detail
• Strong written and verbal communication; represents the company credibly at the executive level
• Discretion and trustworthiness with sensitive information
• Urgency and follow-through
• Tech savvy: leverages AI to automate/speed up manual work creates systems in gsuite that ensure accountability etc.

Who Wont Succeed Here

• Waits for explicit instructions instead of taking ownership
• Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above
• Cant build cross-functional relationships in a remote environment
• Gets overwhelmed managing executive support and event logistics simultaneously
• Lacks the organizational discipline or pace this role demands

Total Compensation

Base salary is set according to market rates for the nearest major metro and varies based on Launch Potatos Levels Framework. Your compensation package includes a base salary profit-sharing bonus and competitive benefits. Launch Potato is a performance-driven company which means once you are hired future increases will be based on company and personal performance not annual cost of living adjustments.

Want to accelerate your career Apply now!

Since day one weve been committed to having a diverse inclusive team and culture. We are proud to be an Equal Employment Opportunity company. We value diversity equity and inclusion.

We do not discriminate based on race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.