Senior Executive Administrative Assistant to the Superintendent and Board of Education

EFFECTIVE:2026/2027 school year
Position Type: Non-Exempt
229 days/yr
20 hours/week (Hours/days flexible and will be discussed upon hiring)

Benefits Eligible: Yes

POSITION SUMMARY:
This position coordinates communicates and provides support to all activities for the Superintendent and Board of Education. The duties may include but are not limited to utilizing extreme discretion in all matters maintaining confidentiality meeting preparation transcribing notes website maintenance typing correspondence calendaring arranging travel and purchase orders/requisitions. Develop and promote good community relations among stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Board of Education

• Attend all Board meetings and work sessions.
• Contact and follow up with the presenters for Board meetings.
• Prepare agenda and supporting documents for Board meetings.
• Prepare materials including awards for Board meetings.
• Provide public and legal notice of all meetings for the Board of Education.
• Record minutes at all Board meetings for approval at the next meeting.
• Maintain an electronic policy manual in Diligent.
• Collaborate with the Policy Coordinator to ensure policies are updated for BOE approval.
• Send and update calendar invitations to Board members for events.
• Act as the Designated Election Officer for Englewood Schools.
• Lead and organize all aspects of Board elections for Englewood Schools.
  
  

Superintendent and Executive Support

• Maintain and/or coordinate the Superintendents and/or designees electronic calendars.
• Schedule travel and accommodations for the Superintendent and/or designee.
• Create/update a working draft of the Board agenda in collaboration with the Superintendent.
• Process/draft expulsion paperwork schedule meetings and maintain suspension and expulsion records.
• Establish rapport with students staff and parents that promote a proactive response to potential challenges.
  
  

Communication and Information Management

• Communicate instructions policies and procedures using a variety of methods.
• Update the district/department website with requested information.
• Submit monthly updates for the Board of Education in To The Point (internal staff newsletter) and Family District Newsletter.
  
  

Event and Meeting Coordination

• Material preparation for retreats and meetings.
• Actively participate in team meetings and job-related trainings.
  
  

Customer Service

• Provide excellent customer service to all stakeholders.
  
  

Professional Responsibilities

• Apply and implement knowledge skills and new understandings to support the system and processes.

Other Duties

• Perform other related duties as assigned or requested.

SUPERVISION/TECHNICAL RESPONSIBILITIES:
None

BUDGET AND/OR RESOURCE RESPONSIBILITIES:
Process purchase requisitions.
Reconcile purchase card statements.
Maintain and order supplies.
Maintain and submit mileage reimbursement requests (if needed).

The education/training/experience license/certification general expectations physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/TRAINING/EXPERIENCE:
Bachelors degree(preferred).
Bilingual(preferred).
Minimum two years demonstrated experience supporting executive level administrators.
English fluency will be determined through the application and interview process.

LICENSES OR CERTIFICATIONS:
Valid Colorado Drivers License.
Current CPR and First Aid(preferred).

Notary(preferred).

GENERAL EXPECTATIONS:

• Demonstrates flexibility and adaptability in response to change.
• Possesses computer and technology skills (including the Google Suite)
• Effectively works with students from diverse backgrounds and abilities.
• Collaborates well with supervisors and co-workers.
• Capable of understanding and following both complex oral and written instructions.
• Able to perform duties independently with minimal supervision.
• Communicates effectively with the School District community.
• Skilled in analysis instruction negotiation coordination communication problem-solving and interpersonal interactions.
• Proficient in comparing computing synthesizing and evaluating information.
• Meets attendance standards and works the necessary hours to fulfill essential responsibilities.
• Maintains confidentiality.
• Upholds a generally positive attitude.
• Complies with all District policies and procedures.
• Adheres to federal and state laws regulations and policies.

ESSENTIAL PHYSICAL REQUIREMENTS:
Frequent lifting 5 (five) to 10 (ten) pounds.
Occasional lifting of up to fifty (50) pounds.
Frequent sitting bending walking and standing.
Occasional stooping kneeling squatting and reaching.
Eye/hand coordination (e.g. typing ten key).
Concentrated reading/writing/mathematics.
Visual concentration on equipment.

WORK ENVIRONMENT:
The noise level in the work environment is usually quiet.
Mostly clean and comfortable.

REPORTS TO:
Superintendent or designee.

LOCATION:
Roscoe Davidson Administration Building.

SALARY:
Starting hourly rate $29.82 - 33.73 per hour depending on education and related experience.


ADDITIONAL INFORMATION:
New hires or rehires will be responsible for the fingerprint processing fee required for background checks through the Colorado Bureau of Investigation.

CLOSING DATE:
This position will close 5 days from this post. If the vacancy is not filled within five days it will remain posted until filled.

APPLICATION INSTRUCTIONS:
All interested and qualified applicants must complete an online application. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview.

This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

In compliance with Titles VI & VII of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination in Employment Act of 1967 the Americans with Disabilities Act the Genetic Information Nondiscrimination Act of 2008 and Colorado law Englewood Schools does not unlawfully discriminate against otherwise qualified students employees applicants for employment or members of the public on the basis of disability race creed color sex sexual orientation marital status gender identity gender expression religion national origin ancestry family composition or need for special education services. Discrimination against employees and applicants for employment based on age genetic information and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Harassment if it rises to the level described in state law is a prohibited form of discrimination. To review Title IX policies and procedures pleaseclick here.Inquiries or complaints may be referred toDr. Rana Razzaque Director of Opportunity Access & Inclusion and Title IX Coordinator 4101 S. Bannock St. Englewood CO 80110 or may be filed directly with the Office for Civil Rights U.S. Department of Education 1244 North Speer Blvd. Suite 310 Denver CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission 950 17th St. Suite 300 Denver CO 80202 or the Colorado Civil Rights Commission 1560 Broadway Suite 825 Denver CO 80202.