Senior Department Administrator, Research

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The Department of Physiology and Biophysics has an exciting opportunity for a Senior Department Administrator Research to work on-site in Miami FL.

DEPARTMENT SPECIFIC JOB SUMMARY
The Sr. Department Administrator Research serves as the administrative leader and senior managementadvisor to the Chair of the department of Physiology and Biophysics. The Sr. Department Administrator
Research generates manages and interprets strategic information; provides fiscal management andaccountability for all department resources and provides administrative infrastructure to ensure
organizational and department goals are achieved and faculty and staff thrive. The Sr. Department Administrator Research maintains a comprehensive understanding of the similarities and differences among
related projects as well as a broad knowledge of the basic sciences teaching educational requirementshuman resources policies procedures and practices research ethics pertinent laws impacting each area fiscal
management and research administration.

DEPARTMENT SPECIFIC JOB FUNCTIONS
Budget and Fiscal Planning
Prepare the Departments annual budget for submission to the Chairperson for approval andpresentation to Leadership.
Prepare the financial reports for fiscal year-end processes and closing adhering to the UniversityControllers Office guidelines.
Analyze schools financial variance reports actuals versus proposed budget plan as required by theschool leadership and the Chairperson.
Review and make recommendations to the Chairperson on fiscal matters.
Management of accounting budgeting and audits

Grant/contracts Sponsored Programs
Assist principal investigators in the preparation of budgets for grant proposals and accounting ofexpenditures related to grant awards reconciling grants accounts with UM financial system.
Provide advice to faculty and staff regarding sponsored research administration issues includingappropriateness of budget items interpreting a broad range of sponsor policies governmentregulations and agency terms and conditions.
Collaborate with other University groups such as Principal Investigators Research Administrationoffice Compliance office sponsors and other relevant offices to ensure that sponsored researchprojects subcontract agreements are managed in an efficient and effective manner consistent with
UM policies and procedures and applicable agency guidelines laws and regulations.

Space management and renovation
Ensure accurate data for certifications of Space use for research activities as it relates to federal annualcertifications.
Implement and supervise periodic walk-thru of relevant space for verification of data and cost analysis.
Work closely with the Office of Space Management to ensure that all faculty members are providedwith appropriate space to support their research projects as well as their teaching activities.

Equipment inventory control
Manage equipment certifications service contracts and maintenance agreements for all departmentalcapital equipment.

Teaching
Manage teaching program funds ensuring that the correct allocations are applied to faculty for theirteaching activities; work closely with the Offices of Graduate Studies (OGS) and Medical Education.

Faculty Affairs and Human Resources and ISS Offices
Collaborate with the Offices of Faculty Affairs Human Resources and International Scholar Services.
Ensure all personnel actions comply with university policies and procedures as well as employmentlaws and guidelines; provide appropriate guidance to faculty members.
Work closely with the Offices of Faculty Affairs and Compensation when processing facultypromotions salary adjustments reductions or retentions.
Work closely with the Office of Human Resources when submitting new positions requests on behalfof the faculty research or administrative staff reclassifications salary adjustments and terminations.
Assure that all Visa requests are submitted on a timely manner to the office of ISS for all incomingresearch personnel requiring Visa and Summer Visiting Scholars.
Balance day-to-day operations with long-term planning to support both employees and organizationalleadership.

Other responsibilities
Represent the department as requested by the Chairperson in meetings with the Deans officeMedical Budget and Finance Human Resources Space Management ORA and other university offices.
Other duties as assigned: Comply with different offices of UM that request information and/ortemplates with very pressing deadlines.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties orresponsibilities as necessary.

DEPARTMENT PREFERRED QUALIFICATIONS
Education:
Bachelors degree in Finance Accounting Business Administration Public Administration or a related field.

Experience:
Senior leadership experience in an academic department with sponsored programs activity.
Supervisory/leadership experience overseeing staff.
Experience with enterprise financial systems e.g. Workday
Experience collaborating with senior leadership on strategic financial planning.

Knowledge Skills and Abilities:
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to manage a budget and work within the constraints of that budget.
Ability to direct manage implement and evaluate department operations.
Ability to effectively plan delegate and/or supervise the work of others.
Proficiency in computer software (i.e. Microsoft Office)

The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.

UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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