Senior Coordinator, Talent Acquisition – Early Careers

JOB SUMMARY:

Responsible for supporting and coordinating Early Careers initiatives including the UDX Orlando Internship Program to ensure smooth operation. This role encompasses programming project management and data analysis along with team efforts in hosting presentations supporting events and maintaining communication channels.

MAJOR RESPONSIBILITIES:

• Serves as the liaison between the Early Careers Team and Recruitment Teams to monitor intern hires and ensure seamless position openings recruitment and processing. Responsibilities include maintaining the annual tracker tracking and communicating adjustments and keeping an open line of communication with Recruiters. Additionally engages directly with HRBPs Finance Representatives and senior leadership (often Director level and above) regarding request statuses inquiries and recruitment updates.
• Supports Early Careers and internship programming by coordinating communications and logistics including preparation of pre-semester materials newsletters contact lists housing information event invitations attendance tracking co-hosting programming events and maintaining accurate up-to-date SharePoint resources.
• Coordinates the intern request process by creating and administering the Intern Request Form. Collaborates across Talent & Culture Finance and HRBP teams to support approvals and facilitate semester extensions.
• Tracks and analyzes Early Careers metrics prepares recurring and ad hoc reports and provides data-driven insights and summaries to leadership.
• Monitors the shared internship Outlook inbox and Teams chat addressing general inquiries and coordinating follow-ups with relevant partners. Communicates with interested students current interns hiring managers and senior leadership. Organizes emails into folders for easy reference and maintains the intern distribution list pre-semester and during.
• Partners with Payroll to ensure timely and accurate intern stipend payments submitting corrections as needed and translates intern information into financial documents for submission.
• Understand and actively participate in Environmental Health & Safety responsibilities by following established UO policy procedures training and team member involvement activities.
• Perform other duties as assigned.

EDUCATION:

• Bachelors degree in Psychology Human Resources Organizational Development Marketing Communications or General Business/Project Management field is highly preferred.

EXPERIENCE:

• 1 year in Human Resources Project Management support Event Planning Communication/Training or Business/Professional function is required.

ADDITIONAL INFORMATION:

• Strong organizational project management and coordination skills with the ability to manage multiple priorities deadlines and stakeholders in a fast-paced environment.
• Strong analytical skills with experience compiling validating and reporting data using Excel including formulas pivot tables dashboards charts and trend analysis.
• Skilled in developing professional PowerPoint presentations and executive-ready materials that effectively communicate key insights recommendations and program outcomes.
• Excellent written verbal and presentation skills with the ability to tailor messaging and deliver information effectively to diverse audiences including leadership and large groups.
• Demonstrates strong attention to detail and accuracy while maintaining high-quality standards across communications reports and deliverables.
• Builds strong partnerships through collaboration relationship management and a customer-service mindset.
• Exercises professionalism discretion confidentiality and sound judgment when handling sensitive information.
• Self-motivated and accountable with the ability to work independently take initiative and drive projects to completion.
• Effectively receives direction manages follow-through and provides proactive updates to stakeholders on progress and outcomes.
• Maintains knowledge of UDX brand standards and organizational practices to ensure consistency across communications and materials.
• Highly proficient in Microsoft Office Suite (Excel PowerPoint Word Outlook and Teams) SharePoint and reporting tools with experience creating data visualizations presentations and business reporting.

Your talent skills and experience will be rewarded with a competitive compensation package.

Universal Orlando Resort. Here you can.