Senior Administrative Assistant Westside Mental Health Office

Role: Senior Administrative AssistantReports to: Director Clinical Training and AdministrationProgram: 1303- FSPDepartment: Mental HealthLocation: Westside Mental Health Office - 1749 14th Street Santa Monica CA 90404Setting: 100% OnsiteSchedule:Monday - Friday 8am - 4:30pmStatus:Full-Time/Non-Exempt/Non-ManagementOpenings:1Summary:The Senior Administrative Assistant will be responsible for supporting in the central functioning of 14th St. Westside Mental Health Administrative Office. Will ensure building policies and procedures are maintained coordinating logs and reports to be submitted per agency and DMH expectations maintaining communication with IT and Facilities department and supporting Medication Supportive Services Process. This position is 100% on Duties and Responsibilities:Maintain good will and provide exceptional customer service for all visitors clients callers and service connection between treatment staff clients and and maintain record keeping system including electronic health record calendars and other funder-required maintenance of intake and treatment-related documentation for staff and and enter outcome measurement assessments into Department of Mental Health Annual Consumer Perception Survey building maintenance needs manages building and facilities ordering office and program supplies for Wellness with IT department on all office office supplies inventory and place orders as with developing office policies and procedures and ensure they are implemented support in area of Medication Support Services including but not limited to assisting with managing psychiatrist schedule keeping supplies ready by inventorying stock managing medical related other administrative support as :Three plus (3) years experience in administrative workSignificant experience with office management and daily operationsStrong verbal and written communication skillsGood practical experience with MS Office Outlook and ExcelDetail oriented with excellent time management organization verbal and interpersonal skillsAble to read and write in EnglishPreferred Qualifications:Bilingual in SpanishWork Environment:Mostly indoor desk assignmentWill necessitate working in busy and loud environmentsMay be exposed to elements like cold heat dust noise and odorMay need to bend stoop twist sit for extended periods of time