Senior Administrative Assistant, Major Gifts

The Opportunity

Embry-Riddle Aeronautical University is seeking a highly organized and proactive Senior Administrative Assistant to support the growing needs of the Major Gifts team. This role provides high-level administrative and operational support to the Vice President of Philanthropy and Alumni Engagement while enhancing the effectiveness of frontline fundraising efforts.

Reporting to the Assistant Division Administrator & Executive Assistant to the SVP this position plays a critical role in supporting major and principal gift fundraising activities. The Senior Administrative Assistant helps ensure campaign readiness and scalability by coordinating administrative processes donor engagement logistics and operational priorities. By managing key functions and maintaining continuity during periods of travel and increased activity this role enables fundraising leadership and gift officers to focus on cultivating relationships advancing strategic initiatives and securing philanthropic support for the university.

• Provide dedicated administrative support to the Vice President of Philanthropy and Alumni Engagement including calendar management travel coordination correspondence and project support.

• Prepare briefing materials reports presentations internal documentation and leadership communications related to major and principal gift activity.

• Support frontline fundraising staff with administrative functions such as travel arrangements expense reporting meeting logistics and donor follow-up activities.

• Coordinate coverage and support for traveling fundraisers to ensure continuity of donor engagement and timely response to stakeholder needs.

• Organize and coordinate donor visits including scheduling campus itineraries stakeholder participation and event logistics.

• Prepare and manage donor correspondence engagement materials briefing packets and related documentation.

• Collaborate with university partners to deliver a seamless and professional donor experience.

• Plan and facilitate Frontline Fundraiser (FLF) and Principal Gifts meetings including scheduling agenda preparation logistics meeting documentation and follow-up activities.

• Track action items and outcomes from meetings to support fundraising priorities and donor engagement strategies.

• Assist with campaign-related initiatives project timelines administrative workflows and cross-functional coordination efforts.

• Organize and maintain records and documentation associated with major and principal gift activities.

• Provide support for special projects events and other duties as assigned.

About us

For nearly 100 years Embry-Riddle has been the worlds leading aviation and aerospace university educating more than 30000 students across residential campuses in Daytona Beach Florida and Prescott Arizona as well as through a global network of Worldwide locations and online programs. With more than 165000 alumni around the world our impact reaches every corner of the aerospace aviation defense and technology industries.

Today our faculty researchers and professional staff are advancing innovation across aviation space artificial intelligence cybersecurity autonomous systems and next-generation engineering. Working alongside industry leaders government agencies and innovators they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator researcher administrator technologist or industry professional your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery purpose and excellenceand help shape the future of aerospace.

Perks Await You at Embry-Riddle!

• Generous Time Off:Enjoy up to 18 days of paid leave in your first year including 3 days granted upon hire and 15 days accrued throughout the year. Youll also receive 9 paid holidays including the day after Thanksgiving and the week between Christmas Eve and New Years Day.

• Tuition Coverage:Get 100% tuition coverage for yourself for one undergraduate and one graduate degree and discounted rates for your spouse and dependent children up to age 26.

• Retirement Contributions:ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution with no vesting period.

• Personal Leave:Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation

The hourly range for this role is $22.00-$24.00. The final offer will be based on the candidates skills qualifications and experience as well as applicable state regulations internal equity and business needs and may fall outside of the stated range.

Required Qualifications

• Associates or bachelors degree in business communications or a related field.

• Five or more years of administrative or operational support experience preferably within higher education advancement philanthropy or another complex organizational environment.

• Strong organizational time management and multitasking skills with the ability to manage competing priorities.

• Excellent written verbal and interpersonal communication skills.

• Proficiency with Microsoft Office Suite and standard administrative technologies.

• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.

Preferred Qualifications

• Experience supporting senior executives fundraising professionals or leadership teams.

• Familiarity with donor relations advancement operations fundraising campaigns or philanthropic engagement activities.

• Experience coordinating complex schedules events and stakeholder communications in a fast-paced environment.

To submit your application for this opportunity please visit theEmbry-Riddle Career Siteand search for requisition number R311728. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter

• Full CV

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees:Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty staff and students are treated fairly and provided equal opportunities for employment advancement compensation training and other benefits of employment. Embry-Riddle makes employment decisions including hiring promotions compensation and other terms of employment based on individual merit qualifications and abilities. Embry Riddle is strongly opposed to discrimination and harassment and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race color national origin sex disability veteran status predisposing genetic characteristics age religion or pregnancy status or any other status protected by federal state or local law in its employment educational programs admissions policies financial aid or other school-administered programs or activities. For further information please visit ourwebsite.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contactand should not reach out to hiring managers or staff.