Senior Administrative Assistant

Location: Framingham MA

Onsite Flexibility: Hybrid

• Position Type: Contract
• Contract Duration: 7 months
• Pay Rate: $34.00 / Hour (USD)
• Shift / Schedule: Tuesday and Wednesday in office; 36.25 hours per week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies procedures and practices. Independently ensures office systems and divisional procedures policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact diplomacy and confidentiality.

• Schedules and maintains multiple calendars of appointments and meetings
• Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
• Coordinates travel itineraries and process expenses
• Responds to questions requests and research information; interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involves appropriate Associates from other departments or divisions to resolve issues
• May provide functional guidance and training to other Associates within department and across the Corporate functions as needed
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files record keeping systems and office layout
• Oversees and monitors administrative projects; performs other duties as required or directed
• Organizes meetings (Catering Booking Rooms Follow up etc.)
• Manage and administer department payroll and timekeeping
• Back-up Support to other Admins
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Support meetings training and conferences with prep and logistics needs
• Plans and participates in department initiatives such as department summits all hands meetings leadership offsites and team building events
• Communicates pertinent information among appropriate departments

• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required specifically PowerPoint Excel Outlook and Word
• Excellent communication manner solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings managing multiple calendars arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

• Interest in Human Resources is a plus

• 7 plus years of administrative experience with an emphasis on executive administrative experience
• Administrative experience in a corporate setting required

• Medical Vision and Dental Insurance Plans
• 401k Retirement Fund

This client is a Fortune 100 retailer and the worlds leading off-price apparel and home fashions company operating more than 5200 stores across ten countries under iconic retail brands including TJ Maxx Marshalls HomeGoods Homesense and Sierra in the United States; Winners HomeSense and Marshalls in Canada; and TK Maxx and Homesense across Europe and Australia. With a business model built on delivering quality brand-name and designer merchandise at prices typically 20 to 60 percent below full-price retail this organization has created one of the most distinctive and enduring value propositions in global retail. The companys product assortment spans apparel footwear accessories home décor furniture giftware jewelry and more curated through a dynamic buying strategy that keeps merchandise fresh and store visits exciting. Internally the organization is known for offering a fast-paced entrepreneurial environment where buyers merchants retail professionals administrative coordinators and corporate support specialists gain hands-on experience across a broad range of disciplines including merchandising operations supply chain corporate finance marketing and technology.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking financial services technology life sciences biotech utilities and retail sectors throughout the U.S. and Canada.

Job Number: 26-13916 Industry: Administrative & Support

#LI-Hybrid #gttic