Secretary V-Special Programs

Job Title: Secretary V

Reports to: Director of Department

Dept./School: Central Administration Offices

Wage/Hour Status: Nonexempt

Pay Grade/Days: Clerical 7/239 Days

Date Revised: 7/31/2026

Primary Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head(s) and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient in the use of a computer and various software programs i.e.: Excel Word Google based programs

Strong organizational skills

Effective communication and interpersonal skills

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Ability to work independently and use sound judgment

Understanding of budget codes and budgeting procedures

Working knowledge of Skyward software

Experience:

Four years secretarial experience preferably in a public education environment

Major Responsibilities and Duties:

Records Reports and Correspondence

1. Prepare correspondence forms reports etc. for the department head and other department staff members using personal computer.

1. Compile maintain and file all reports records and other documents as required.

1. Maintain physical and computerized departmental files.

Accounting

1. Make travel arrangements for department staff and for teachers under their advisement if applicable.
2. Prepare and process department purchase orders and payment authorizations.

1. Order and maintain inventory of office supplies and equipment.

1. Perform routine bookkeeping tasks and maintain department budget records.
2. Monitor leave requests and reports and submit to Director for review and approval
3. Aid employees within the department with regards to appropriate time-keeping processes and procedures

Reception

1. Greet visitors and respond to routine inquiries from staff and the public.
2. Answer incoming calls take reliable messages and route to appropriate staff.
3. Promote good will and effective public relations

Other

1. Maintain schedule of appointments for department staff

1. Receive sort and distribute mail and other documents to department staff.

1. Make meeting arrangements for department activities including preparing materials scheduling and setting up facilities and arranging equipment

1. Follow district safety protocols and emergency procedures.

1. Maintain confidentiality of information.
2. Regular Attendance
3. Other duties as requested by supervisor

Supervisory Responsibilities:

None.

Equipment Used:

Standard office equipment including personal computer and peripherals

Working Conditions:

Work with frequent interruptions; maintain emotional control under stress. Prolonged sitting; occasional bending/stooping pushing/pulling and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours; occasional districtwide travel

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It is the responsibility of each employee that all tasks be conducted in a safe and efficient manner complying with all local state and federal safety and health regulations programmatic standards and special safety concerns identified by WFISD for use in a particular area or with a student. Although most safety regulations are consistent throughout each department and program it is the responsibility of employees to identify and familiarize themselves with the emergency plan for their working areas. Failure to follow WFISDs safety and health procedures or conduct that places the employee student volunteer or property at risk may lead to employee disciplinary action or termination.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race color sex (including pregnancy) national origin religion age disability genetic information veteran or military status or any other legally protected status. Additionally the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Jennifer Spurgers Director of HR 1104 Broad St. Wichita Falls TX 76307

Questions regarding posted positions should be addressed to human resources .

Required Experience:

Junior IC