Secretary Specialist Executive Assistant Commissioner's Office
Job Location:
Gardiner, ME - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
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Department of Professional & Financial Regulation (and Boards)- Commissioners Office
Job Class Code: 6586
Grade: 20/Confidential
Salary: $22.63 - $32.54/Hour
Location: Gardiner ME (temporary; expected to move to 221 Sate Street Augusta in 2028)
Opening Date: July 29 2026
Closing Date: August 12 2026
Ifyourean experienced executive assistant who excels at keeping leaders organized and informed this is an opportunity to make a meaningful impact on the people of Maine.
As the Executive Assistant to the Commissioner youll serve as a trusted advisor and strategic partner to the Department of Professional and Financial Regulations commissioner and senior leadership team helping advance the departments mission of protecting Maine consumers through the licensing and regulation of professions occupations and financial industries.
In this highly visible role youll coordinate executive priorities research and analyze complex issues develop and improve policies and procedures support legislative initiatives and serve as a key point of contact for agency leadership the Governors Office elected officials stakeholders and the public. Success in this position requires exceptional judgment discretion and the ability to adapt quickly as priorities evolve.
WhatYoullDo
While no two days are the same you can expect to:
Manage the Commissioners calendar scheduling travel and meetinglogistics ensuring priorities are organized and deadlines stay on track.
Serve as liaison between the Commissioner senior leadership team and agency staff with other state agencies and the public.
Independently composereviewor coordinate executive communications and correspondence researchcomplexor sensitive issues and prepare briefing materials reports and responses to constituent matters received through the Governors Office including legislative session support.
Draft update and interpret department policies procedures and guidance
Take the initiative to recommend improvements to increase organizational efficiency including recruitment materials and employee training resources.
Plan in-person and virtual events.
Assisting the Commissioners Office Records Officer with records management (retention archival and disposal).
Coordinatescontent and technical components of the agencys websitein coordination with the management team tocomply withstate website requirements.
What Youll Bring
Experience providing executive-level administrative support and managing executive correspondence.
Strong organizational and project management skills.
Excellent written and verbal communication abilities.
Ability to research and analyze complex issues prepare reports and briefing materials recommend solutions and implement process improvements.
Ability to work effectively with people from diverse backgrounds and perspectives.
Ability to adapt to changing priorities manage competing deadlines perform effectively under pressure and accept feedback.
Ability to balance responsiveness to leadership direction with initiative and judgment needed to independentlyaccomplishassignedobjectives seeking direction as needed.
Ability to interpret policies and procedures.
Curiosity willingness to learn and a can-do attitude.
MINIMUMQUALIFICATIONS:(Entry level knowledges skills and/or abilities may be acquired throughBUTARENOTLIMITEDTOthe following coursework/training and/or experience.)
Training education or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices and 2) the ability to use independent judgment initiative and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.
Preferred Qualifications
Prior experience supporting high level executives within a government or public sector entity.
Experience with of State of Maine policies and practices including human resources and procurement.
Demonstrated experienceinitiatingchanges to improve efficiency or effectiveness of businessoperations.Knowledgeof state government records management.
Experience researching and drafting policies and procedures.
Proficiencywith Microsoft Office Excel TEAMs One Drive and Adobe Pro including understanding of ADA compliant formatting.
For questions please reach out to Kristina Lunner @
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
Work-Life Fit Rest is essential. Take time for yourself using13 paid holidays 12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
Health Insurance Coverage The State of Maine pays85%-100%of employee-only premiums ($12845.82 - $15112.76 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
Retirement Plan The State contributes the equivalent of 18.86% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a childincluding non-birthing and adoptive parentsreceivesix weeks of fully paid parental leave. Additional unpaid leave may also be available under theFamily and Medical Leave Act.
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
Required Experience:
IC
About Company
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