Residency Program Coordinator Psychiatry Administration

The Residency Program Coordinator ensures compliance with current guidelines of the American Medical Association (AMA) Accreditation Council for Graduate Medical Education (ACGME) and applicable specialty boards. Coordinates the day-to-day operations of the departments residency and/or fellowship program for residents fellows and voluntary Attendings. Under the guidance of the Residency Program Director ensures timely submission of completed House staff appointment applications to the medical center. This individual maintains rotation schedules and grand round appointments for staff as well as maintains accurate records of current and past residents.

1. Coordinates all aspects of the resident/fellow interview processincluding scheduling interview dates corresponding with potential applicantsconfirming meetings and appointments and ensuring applicant credentials are incompliance with current guidelines.

2. Coordinates with House Staff Affairs and Human Resources to ensurecompletion of documents received from ERAS (Electronic Residency ApplicationSystem) for appointment of house staff applicants. Follows up with applicantsregarding missing credentials in order to expedite the processing ofappointments reappointments. Also monitors licensing requirements.

3. Implementsall required modules of the New Innovations residency management software toinclude the management and reporting of data as well as user training forprogram faculty and residents/fellows. Is also responsible for collectingdemographic information and updating the American Medical Association (AMA)tracking system and maintaining complete demographic information in NewInnovations.

4. CoordinatesOrientation Day for new house staff inclusive of revisions to the ResidencyTraining Program Manual Security and Human Resources clearance subscriptionforms and society membership applications etc.

5. Servesas resource for all house staff personnel. Notifies residents/fellows oforientation rotation schedules encompassing vacations conferences andapproved leaves of absence while ensuring compliance within current conditions of house staff appointment to candidates at or beforethe time of interview. Assists in resolving problems and concerns. AssistsInternational applicants with J1 and H1 VISA and submits required documents toECFMG NYS Education department International Personnel in Human Resources andHouse Staff Affairs.

6. Prepares resident/fellow schedules which includes didactic lectureseries grand rounds and calendar of events. Corresponds with lecturers andcoordinates lecture dates topics and audiovisual needs.

7. Providesadministrative oversight for all residency and fellowship programs includingbut not limited to the following: handling inquiries sorting correspondencesetting up folders maintaining residency program files in accordance withrecords retention schedules assisting in requests for verification ofresidency training and maintaining calendar of applicant appointments andmeetings.

8. Ensures compliance with departmental policies and procedures and alsoensures compliance with all residency/fellowship program requirements. Thisincludes but is not limited to submitting duty hour reports to the ComplianceOffice collecting and tracking evaluations of the residents faculty andprogram and ensuring compliance regarding any house staff moonlighting orother professional activities outside the scope of the program.

9. Arranges for resident/fellow participation in activities within andoutside the program such as Core Curriculum Chief Residents Retreat researchdays Morchand Center Clinical Skills Examination and House Staff Council Organizes rank order list meeting for the Resident Selection Committee and ensure accuraterank order listsubmission to the National Resident Matching Program (NRMP website).

10. Maintainsand monitors records of resident attendance for all required educationalactivities including conferences and other didactic experiences. Maintains theresidency curriculum including competency-based goals and objectives for eachassignment and each level of training. Creates and edits departmental residencytraining manual.

11. Ensures current and completedata resident procedural experience including those recorded in ACGME CaseLogs and the New Innovations Procedure Logger module.

12. Collects a summativecompetency-based evaluation and a list of all rotations completed from theprevious program of any resident who transfers into the program includingthose who complete one year of preliminary training before entering an advancedresidency program. Provides these materials to the new program for any residentwho transfers out of Mount Sinai.

13. Develops and maintainsprogram letters of agreement for all required rotations at outsideinstitutions.

14. Prepares for InternalReviews of the program as directed by the GME Office.

15. Performs other relatedduties.

• Bachelors degree or equivalent experience.
• 3 years administrative experience in a medical and/or academic setting.
• Certified as TAGME (Training Administrators of Graduate Medical Education) preferred

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $85000.00 Annually. Actual salaries depend on a variety of factors including experience education and operational need. The salary range or contractual rate listed does not include bonuses/incentive differential pay or other forms of compensation or benefits.