Research Administration Analyst (multiple opportunities)

Job Description

We have an outstanding opportunity for a Research Administration Analyst to join the team.

Reporting to the Executive Director the Research Administration Analyst is responsible for providing centralized award setup and modification services on behalf of participating University units supporting the accurate timely consistent and compliant administration of sponsored research awards. The Research Administration Analyst owns assigned award setup and modification transactions from intake through successful completion.

60%: Centralized Award Setup and Modification Services

Responsible for managing assigned award setup and modification transactions from intake through completion within RACs centralized service model by:

o Reviewing award documents requests and supporting materials to determine required processing actions and institutional requirements.

o Initiating award setup and modification transactions in SAGE and related systems while ensuring data accuracy completeness and compliance.

o Coordinating with departmental central office and research stakeholders to resolve routine issues and obtain required information.

o Monitoring transaction progress validating completed actions and communicating status requirements and outcomes to stakeholders.

o Managing a high-volume workload and meeting established service quality and productivity expectations.

25%: Standardized Process Execution Documentation and Quality Control

Responsible for executing work in accordance with RAC operating standards by:

o Applying established procedures decision tools service standards and quality-control practices.

o Maintaining complete accurate and auditable transaction documentation and records.

o Performing quality reviews to ensure consistency compliance and accuracy of completed work.

o Identifying recurring issues documentation gaps and processing risks for leadership review.

o Supporting implementation of updated procedures workflows and operating practices.

10%: Customer Support and Cross-Functional Coordination

Responsible for service-oriented coordination and communication by:

o Serving as the primary operational contact for assigned transactions.

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelors degree in business administration public administration finance research administration or a related field; or an equivalent combination of education and relevant experience in administration research administration or finance.

• Four years experience in business administration public administration finance or research adminstration.

• Experience performing complex administrative operational financial research administration or transaction-processing work.

• Demonstrated ability to interpret and apply policies procedures business rules and documented standards.

• Demonstrated ability to manage multiple concurrent priorities resolve routine issues independently and follow work through completion.

• Strong organizational analytical communication and customer-service skills with proficiency using enterprise business systems databases workflow tools or comparable technology.

• Experience in sponsored research administration within a university academic medical center research organization or similar environment.

• Experience with post-award research administration including award setup award modification grant management or sponsored-project financial administration.

• Knowledge of federal and non-federal sponsored research regulations sponsor requirements and award administration practices.

• Experience interpreting sponsor award notices agreements amendments or other complex administrative documents.

• Experience working in a shared-services centralized-service high-volume processing or continuous-improvement environment including use of workflow case-management or quality-control processes.

The Office of Research is led by the Vice Provost for Research and oversees three administrative units: Human Subjects Division (HSD) Office of Sponsored Programs (OSP) and Office of Research Information Services (ORIS).

Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.