Recruiting and Onboarding Coordinator

About the Role

We are looking for a Recruiting and Onboarding Coordinator to join our Human Resources team and support the Firms recruiting and onboarding activities for business services. This role serves as a key point of contact for candidates hiring managers external vendors and internal stakeholders throughout the hiring process. The Coordinator ensures an exceptional candidate experience supports efficient recruiting operations and facilitates a seamless onboarding experience for new hires.

The ideal candidate is highly organized detail-oriented customer-service focused and capable of managing multiple priorities in a fast-paced professional services environment while maintaining confidentiality and professionalism.

What Youll Do

• Manage interview logistics for multiple individuals across different teams including scheduling conference room reservations virtual meeting coordination and candidate communications.

• Liaise with recruitment and staffing agencies to communicate role requirements and manage candidate submissions.

• Create and manage job requisitions approvals and postings through the applicant tracking system (ATS).

• Maintain accurate candidate and requisition data track pipeline activity and provide regular updates to Human Resources leadership.

• Coordinate communication with external recruiting agencies and search firms.

• Prepare offer-related documentation coordinate background checks reference checks conflicts reviews and other pre-employment requirements.

• Maintain recruiting and onboarding records in compliance with firm policies and recordkeeping requirements.

• Contribute to initiatives that enhance the candidate experience employer branding and process efficiency and represent the firm at job fairs and networking events.

What Were Looking For

• 25 years of professional recruiting or HR coordination experience.

• Familiarity with applicant tracking systems (e.g. iCIMS Workday) and sourcing tools (e.g. LinkedIn Recruiter).

• Strong written and verbal communication skills with a high degree of professionalism and attention to detail.

• Proven ability to manage multiple priorities simultaneously in a deadline-driven environment.

• A collaborative mindset with the ability to build effective relationships across teams and with stakeholders at all levels.

• Proven ability to handle confidential and sensitive information with discretion.