Receptionist

Sr. Receptionist
Omaha NE (onsite)
3 Months (Temp to Hire)
Mon-Fri 8:00am 5:00pm

Must be able to list 50lbs on their own. No driving will be required for this role.

Qualifications :

Pre Planning Phase Responsibilities
Manage all visit and event requests submitted through Briefing Edge including:
o Customer meetings
o Town halls
o On-site executive or MC events in Omaha
Coordinate travel logistics including:
o Flight planning and monitoring
o Car service and ground transportation scheduling
Communicate and align with:
o Executive Administrative Assistants
o Members of the Executive Committee when planning or expanding events
Allocate workspace needs for visiting MC or executive members:
o Assign rooms or desk space in Sierra View and/or Outlook
Plan meeting logistics:
o Reserve meeting rooms
o Coordinate schedules and agendas
o Manage the digital display located in the lobby area
Arrange technical requirements:
o AV support for meetings and events
o Wi Fi and system access for guests and visitors
Prepare for client audits:
o Coordinate with audit teams
o Align schedules and space needs
o Coordinate catering requests and potential client visits
Plan tours connected to the Output Solutions group
Maintain a vetted list of preferred vendors to support a white glove experience

2. Arrival of Customer or Guest Phase
Provide day of arrival support including:
o On site greeting and escorting customers MC members or executives
o Coordination with car services and transportation vendors
o Coordinate luggage assistance
Ensure:
o Workspace meeting rooms and technology are ready upon arrival
o Any last minute changes are addressed promptly
Act as primary point of contact during arrival to ensure a seamless experience

3. On Site Services
Deliver a white glove on site experience including:
o Escorting guests throughout their visit as needed
o Serving as the central coordinator for real time requests
Manage food and catering services:
o Coordinate with catering manager and food arrangements
o Handle special dietary or executive requests
Facility amenities/coordination:
o Special setups: Work with FAST Team or facilities dept on desired setup or special requests.
o Coordinate print services/signage requests
 

Additional Information :

Must be able to list 50lbs on their own. No driving will be required for this role.

Remote Work :

No

Employment Type :

Contract