Purchasing Clerk

The Purchasing Clerk is responsible for supporting the procurement process by ensuring the timely and cost-effective purchase of inventory materials and supplies. This role maintains accurate product and vendor information prepares and reviews purchase orders monitors inventory levels and vendor performance and collaborates closely with sales operations receiving and suppliers to ensure product availability and uninterrupted business operations. The Purchasing Clerk analyzes demand forecasts manages backorders and lead times resolves purchasing discrepancies processes vendor claims and returns and maintains accurate purchasing records. Success in this role requires strong organizational skills attention to detail analytical ability and the capability to build effective relationships with internal stakeholders and external vendors.

Preferred schedule is Monday-Friday 6:00AM-2:00PM; fleixbilty may be considered based on candidate expereince and business needs. 

Key Responsibilities:

• Maintain accurate & timely communication with all departments and vendors
• Facilitate smooth and effective workflow between departments
• Closely monitor and manage ETAs
• Maintain accuracy of information for all SKUs including retails costs part numbers & product notes
• Partner with outside sales and operations to forecast demand for more accurate ordering
• Approve or challenge vendor invoices to verify costs
• Evaluate each vendor order report determining the current stock to upcoming order quantities
• Monitor backorder & quote requests for future order reports
• Prepare purchase orders and review for accuracy
• Detect research and resolve purchasing issues and problems with purchase orders invoices and shipments
• Approve purchase orders / requisitions (Check for corrections freight terms pricing discrepancies etc.)
•  Prepare & maintain vendor files (Contacts freight terms emails etc.)
• Update discontinued items and find alternatives
• Evaluate receiving discrepancies and/or damages request replacement or credits
• Maintain accurate files of approves purchases orders & requisitions
• Retrieve order confirmations to verify against purchase orders
• Complete RFQs (Request for Quotes) from Counter Sales Department and assist Outside Sales with any freight quotes / requests
• Reference backorder items to the current open purchase orders determine if more will need to be ordered for stock
• Process vendor claims and returns in a timely manner
• Inform management & sales team of upcoming price increases
• Update purchase order notes (Price increases extended lead times and any discontinued items)
• All other duties as assigned 

Qualifications :

• High school diploma or equivalent required.
• 2 years of purchasing procurement inventory control supply chain or related administrative experience preferred.
• Proficient in Microsoft Office Suite particularly Excel Outlook and Word.
• Experience working with ERP inventory management or purchasing systems.
• Strong attention to detail and accuracy in data entry pricing and order processing.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to build and maintain positive relationships with vendors and internal stakeholders.
• Ability to work independently while collaborating effectively across departments.

Additional Information :

• Comprehensive benefits package including three medical plan options and two dental plan options along with additional benefits such as Legal and Identity Shield Accident and Critical Illness coverage.
• Eligibility for benefits starts on the 1st of the month following your hire date.
• Company-paid life insurance coverage.
• Company-paid long-term disability (LTD) insurance.
• Availability of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
• Participation in the 401(k) retirement plan.
• Paid Time Off (PTO) and paid holidays.
• $26.00-$29.00 per hour 

AWPSafety is anEqual Opportunity Employer (EOE). Women minorities veterans and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race color age religion national origin sex sexual orientation gender identity protected veteran status or disability.

AWP Safety is an Equal Opportunity Employer (EOE). Women minorities veterans and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to race color religion creed age national origin ancestry sex pregnancy sexual orientation gender identity or expression genetic information marital status protected veteran status disability or any other status protected by applicable federal state or local law.

Remote Work :

No

Employment Type :

Full-time