Public Works Office Manager

$88337.60 - $119267.20

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The Office Manager provides high level administrative leadership across the department ensuring consistent coordination in alignment with Public Works goals. This role requires sound discretion in personnel matters including assessing candidates during hiring processes and preparing confidential documentation related to performance management disciplinary actions and separation procedures.

Daily responsibilities include supervising administrative staff managing departmental workflows and overseeing personnel processes for more than 250 employees across multiple divisions. The Office Manager ensures compliance with county state and federal regulations and administers key systems such as Workday while supporting the administrative components of OpenGov.

The Office Manager also plays a central role in departmental budget oversight by supervising the Budget Coordinator with development monitoring and reconciliation of budget activities. Additionally the position serves as a trusted representative for the Director helping maintain leadership continuity in their absence by exercising advanced management skills and independent judgment.

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Supervision / Executive Team 40%

• Provide effective communicative leadership throughout all levels of the department and act on behalf of the Public Works Director by delegation in their absence.
• OpenGov Administrator responsibilities including oversight direction and optimization of the OpenGov software system used for managing and maintaining Public Works assets. This includes user training advanced report writing data quality enforcement and ensuring alignment with departmental objectives.
• Executive leadership team member providing strategic influence over hiring practices budget preparation emergency planning and response and departmental policy.
• This role requires advancedlevel management skills and a high degree of responsibility in leadership decisionmaking.
• Provide strategic leadership in departmental planning workforce development compliance and organizational culture across all divisions.
• Manage and supervise the administrative division positions including Budget Coordinator Regulatory Compliance Systems and Process Specialists and Office Technician III.
• Provide office management leadership and operational oversight for multiple Public Works divisions including Trucking Mining Maintenance Support Bridge Pavement Management and Weeds ensuring consistent administrative practices and service delivery across all areas.
• Serve as a key decision authority in the hiring process for departmental positions including final-round evaluation and advancement decisions ensuring alignment with departmental standards and workforce needs.
• Carry out supervisory responsibilities in accordance with Weld County policies and applicable laws.
• Oversee and direct compliance for the CDL program requiring indepth knowledge of FMCSA rules and regulations including the Drug and Alcohol Clearinghouse and testing requirements.
• Maintain extensive knowledge of policies laws and regulations governing county personnel and ensure their appropriate application.
• Prepare statistical reports and produce financial information for audits or the Director as required.
• Establish and maintain a proactive professional and appropriate work environment tone and culture for all work-related activities.
• Perform broad complex assignments requiring initiative and highlevel leadership technical and managerial decisionmaking.
• Remain informed on legislative changes county ordinances and updates to policies and procedures implementing changes within the department as required.
• Act as liaison for assigned committees.

Administration 50%

• Serve as the Human Resources liaison requiring indepth knowledge of human resource management practices including employee relations and leadership development.
• Assist in the development and preparation of formal disciplinary documentation including materials used for higherlevel personnel actions in coordination with the Director Human Resources and Legal.
• Develop and maintain a unified process for meeting departmental goals by implementing and improving internal departmental policies and procedures while adhering to budgetary constraints.
• Demonstrate diplomacy and the ability to quickly address issues when faced with controversial or complex situations.
• Oversee and align administrative operations and workflows across eight major Public Works divisions ensuring integrated processes and consistent administrative support for more than 250 employees including approximately 50 seasonal staff annually.
• Interact with departmental staff and represent the county/department when working with federal state county and local agencies regarding Public Works operations and issues.

Other Duties as Assigned - 10%

• Work closely with the Director and Deputy Director of Human Resources and other county departments.
• Value efforts to create strong working relationships with neighboring county/municipality representatives and officials.
• The above duties are illustrative. The County reserves the right to modify or change the duties at any time for any reason.

Required for All Jobs

• Performs other duties as assigned
• Complies with all policies and standards

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Required Education

• High School Diploma/GED and 5 years of increasing responsibility including supervision or
• Bachelors Degree in a related field and 1 year of experience in a related field.

Required Work Experience

• Five years experience as a supervisor or in planning organizing and directing a team in an administrative and supervisory capacity.

Licenses and Certifications

• Professional in Human Resources (PHR)-HRCI Preferred
• NIMSRequired
• Pre-employment substance screening is required for this position.
• This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Knowledge Skills and Abilities

Ability to define problems collect data establish facts and draw valid conclusions with the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Must be able to read and speak the English language sufficiently to converse with the general public to respond to official inquiries and to make entries on reports and records.

Must demonstrate proficiency as measured by the department in computers computer programs used by the county and communication both orally and in writing.

Add and subtract two-digit numbers and multiply/divide with 10s and 100s. Perform these operations using units of money weight measurement volume and distance.

Candidate must pass a background check prior to employment start date.

This position is exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore ineligible for overtime pay.

As an applicant for this position you should be aware of Senate Bill 19-085 the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

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Use the link below to get a closer look at the generous benefits offered:

County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race color religion sex national origin age disability status marital status sexual orientation gender identity or expression genetic information protected veteran status or any other protected status in accordance with federal state and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department ator.