PT Military and Veteran Student Advisor School Certifying Official

PT - Military and Veteran Student Advisor / School Certifying Official

Salary:
$20.32 Per Hour

Summary of Function:
The Military and Veteran Student Advisor serves an advisor role and School Certifying Official ensuring a high-quality student experience for veterans and their families by advising prospective and current military-affiliated students through the admissions education and graduation processes to provide a seamless transition. The role is also responsible for reviewing student veteran files to ensure complete documentation and compliance with Veterans Administration (VA) regulations; accurately preparing and submitting VA enrollment certifications training and notices of change of enrollment; fulfilling VA reporting requirements and documentation retention guidelines.

Typical Duties:

• Serves students. Creates Individual Education Plans for military and veteran students spouses and their dependents ensuring compliance with organizational policies procedures and processes. Processes new student intakes including but not limited to the admission application process and advisement of the various educational benefits available
  to the military and veteran student and dependent population. Reviews and evaluates academic and military transcripts degree track and graduation requirements.
  
• Serves as an assistant Veteran Services Compliance Specialist/School Certifying Official. Reviews student veteran files to ensure all required documentation is included and maintained for compliance with Veterans Administration (VA) regulations. Responsible for the accuracy submission of accurate VA student enrollment certifications notices of change of enrollment and periodic verifications of pursuit of training. Responsible for fulfilling VA reporting requirements. Follows appropriate guidelines for documentation retention.
  Reviews academic and military transcripts verifies credit transfers the concurrent enrollment process degree tracks and graduation requirements for students using VA educational benefits processed by academic advisors.
  
• Assists in tracking student retention programming. Tracks at-risk and academic probation students. Assists with the outreach recruitment and general marketing activities for veteran and military constituents. Assists with inclusive programming and training such as Green Zone Ally training. Supports students in the development of Prior Learning Assessment portfolios. Collaborates with other student services departments and faculty to promote awareness of co-curricular opportunities for military and veteran students.
  
• Supports and participates in strategic initiatives and performs other duties as assigned.

Required Qualifications:

• Bachelors degree OR
  
• High School Diploma or equivalent or higher and three years of experience in one of the following areas: Student Services Case Management Advising Community Outreach OR
  
• Applicants may indicate any additional language proficiencies in their application materials including English/Spanish as relevant to the position
  
• An equivalent combination of education and/or experience from which comparable knowledge skills and abilities have been achieved may be considered

Additional Eligibility Requirements:

• Arizona Drivers License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
  
• Up to 19 hours per week
  
• Work flexible schedule to meet the program department and/or institutional needs which may include Fridays nights and/or weekends

Knowledge Skills and Abilities:

• Knowledge of and ability to interpret apply and follow college policies and procedures
  
• Knowledge of or ability to maintain organizational structure workflow and operating procedures
  
• Knowledge of U.S. Department of Veterans Affairs (VA) education programs including Chapters and coverage
  
• Skill in current technologies and word processing database presentation and spreadsheet software specifically Microsoft Office applications Windows college system platforms software and applications especially those specific to the department operations
  
• Skill and ability to be self-directed and to manage ones own time
  
• Skill in performing a variety of duties often changing from one task to another of a different nature
  
• Skill in collaborating with Admissions Financial Aid and the Registrars office
  
• Ability to complete all departmental and/or institutional mandatory training or development
  
• Ability to organize prioritize follow multiple projects and tasks through to completion with close attention to detail
  
• Ability to work independently and contribute to a collaborative team environment
  
• Ability to provide assistance in a professional and supportive manner
  
• Ability to communicate effectively verbally in writing and in a public setting and to relate to others in a professional manner
  
• Ability to maintain accurate student files in accordance with institution VA state and/or federal requirements
  
• Ability to be flexible and supportive positively and proactively assimilate change in a rapid growth environment
  
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
  
• Ability to adapt to a dynamic workload and demands
  
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
  
• Ability to adapt and maintain professional composure in emergent situations
  
• Ability to demonstrate integrity professionalism and civility in all job-related actions
  
• Ability to analyze problems identify solutions and take appropriate actions to resolve problems using independent judgment and decision-making processes
  
• Ability to establish and maintain positive effective and collaborative relationships with individuals at all levels of the organization students and the public

Work Environment:

• Inside office environment with normal noise and lighting levels
  
• Work is performed in an open office environment with staff students community contacts and interruptions
  
• Working environment may include various locations across the service district with varying noise levels indoor and/or outdoor locations as needed to support program department or institutional needs
  

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
  
• May lift carry push and/or pull at times a minimum of 25 pounds
  
• Occasionally stoop bend kneel crouch reach and/or twist
  
• Safely and appropriately operate golf carts or district vehicles
  
• Must be able to navigate various departments of the organizations physical premises

Travel:

• May be required to travel to other locations using various modes of private commercial or fleet transportation and as needed to support program department and institutional needs

Note:

• Yuma Campus
  
• Not Benefits Eligible
  
• The statements within this document describe the general nature level and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities demands and skills required of personnel so classified
  
• The institution and its designated representatives reserve the right to add delete or modify any and/or all provisions of this description at any time as needed without notice
  

POSTING DATE:
August 11 2026

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail fax or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

1. Completed Application
2. Resume or Curriculum Vitae (no more than 3 pages)
3. Cover Letter
4. Unofficial Transcripts

ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: / FAX: / TTY:
Email:

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Unclear Seniority