Prospect Research Coordinator

Museum of Contemporary Art San Diego: Prospect Research Coordinator
Department: Advancement
Reports to: Director Development
Employee Status: Full-time Non-exempt
Primary Work Location: La Jolla
Pay Range: $23.86 25.12 per hour
Apply By:COB October 23rd 2026

JOB SUMMARY: The Prospect Research Coordinator will strengthen the Advancement teams ability to identify qualify and prioritize prospective donors and other individuals and organizations who may advance the Museums philanthropic and institutional priorities. This role will support the mission and vision of the Museum throughout the performance of job duties.

ESSENTIAL FUNCTIONS:

• Identify and research prospective individuals corporations and foundations by analyzing philanthropic interests giving history wealth indicators professional and institutional relationships and connections to MCASD; proactively identify new prospects and opportunities.
• Prepare and synthesize prospect intelligence including profiles briefings biographies wealth-screening analyses and meeting/event research to support Advancement leadership frontline fundraisers cultivation campaigns and institutional priorities.
• Develop and refine prospect modeling and analysis using internal giving and engagement data wealth screening philanthropic indicators and other data to identify segment score and prioritize prospective donors.
• Evaluate and enhance prospect research methodologies through additional analysis emerging research tools and appropriate AI applications providing Advancement leadership with insights on donor trends and philanthropic opportunities.
• Coordinate and monitor prospect portfolios in partnership with Advancement leadership and frontline fundraisers ensuring appropriate assignments manageable portfolio size and composition and effective prospect coverage.
• Maintain and optimize portfolio data by identifying assignment gaps duplicates reassignment opportunities and prospects for qualification and maintaining accurate assignments and prospect stages in the Museums CRM.
• Manage and analyze prospect pipelines by tracking prospect stages activity next actions and movement; identify stalled prospects trends gaps and opportunities requiring attention.
• Prepare portfolio and pipeline reporting and support regular portfolio reviews providing Advancement leadership and fundraisers with research analysis and consistent prospect management practices.
• Conduct research on current and prospective Board members and institutional leaders including biographical professional philanthropic and relationship information.
• Prepare leadership briefings and relationship intelligence to support Board and leadership engagement donor cultivation prospect introductions and connections across the MCASD network.
• Maintain accurate organized and confidential prospect records in the Museums CRM and research systems ensuring research ratings assignments and relationship information are consistently documented.
• Support data integrity reporting and documentation standards by preparing prospect and fundraising reports and partnering with Advancement colleagues to maintain consistent research and data management practices.
• Collaborate with Advancement team to support prospect identification research priorities portfolio and fundraising strategies data integrity and institutional initiatives while maintaining discretion and confidentiality.
• Work alternate special event shifts including weekends and/or after regular business hours as needed.
• Follow policies and procedures to ensure a safe work environment.
• Other duties as assigned.

KNOWLEDGE SKILLS AND EXPERIENCE: Strong written and verbal communication skills including the ability to prepare clear prospect profiles and briefings. Strong analytical and research skills with the ability to translate complex information into actionable insights. Proactive mindset self-starter and team player. Highly organized with the ability to manage multiple priorities and meet deadlines.
Detail-oriented with excellent organizational and time-management skills. Ability to work both independently and as part of a collaborative team. Ability to effectively interact with diverse audiences employees members Trustees and donors. Demonstrated discretion integrity and sound judgment in handling confidential and sensitive information. Proficiency in Microsoft Office and interest in using data technology and emerging tools to advance fundraising strategy. Experience with donor management software is a plus. Bachelors degree in a related field and two years recent relevant experience or any equivalent education and experience.

OUR WORK CULTURE: MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge skills and abilities.

ABOUT MCASD: It is an exciting time to join MCASD! Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the buildings overall size. We are positioned to be a cultural beacon as the regions foremost forum devoted to the exploration and presentation of the art of our time. Beautifully located on the coast MCASD provides an unprecedented variety of exhibition spaces and experiences for the community showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.

BACKGROUND CHECKS AND LICENSING: Professional references education check and criminal background check.

EOE STATEMENT: We thrive by supporting and celebrating our diversity as a creative andcollaborative team. MCASD prohibits discrimination and harassment against individuals based on race religion national origin sexual orientation gender gender identity and expression marital status age disability pregnancy reproductive health decisions medical condition covered veteran status or any other characteristic protected by law.