Proposal Manager

Role Summary

Overland AI is seeking a highly capable Proposal Manager to own and scale how we pursue shape and win strategic defense and federal opportunities.

This is a senior individual-contributor role for someone with 710 years of relevant experience who can operate independently bring strong proposal and capture instincts and establish a high-quality repeatable operating model from the ground up. You will be a foundational owner of the function and a trusted partner to Business Development Engineering Product Program Management Finance Legal and executive leadership.

You will lead high-priority proposals from early opportunity qualification through submission and post-submission learning. You will know what good looks like: a disciplined capture plan a compelling win strategy a compliant proposal clear technical storytelling aligned pricing and program inputs and a team that understands exactly what it owns and when it is due.

This role is based in Seattle Washington. Regular in-person collaboration is important given the cross-functional and highly technical nature of the work.

What youll do

• Lead the end-to-end proposal process for priority defense federal and strategic commercial pursuitsfrom proposal kickoff through submission debrief and incorporation of lessons learned.

• Drive capture activities for priority opportunities including customer and market research bid/no-bid recommendations win themes competitive positioning teaming strategy and pursuit planning.

• Develop and maintain clear proposal schedules compliance matrices responsibility assignments outlines storyboards review plans submission checklists and risk trackers.

• Facilitate proposal kickoffs regular check-ins working sessions and structured reviews; keep cross-functional contributors aligned and proactively resolve blockers.

• Partner with technical SMEs to translate complex capabilities in autonomy robotics artificial intelligence vehicle systems software and field operations into differentiated evaluator-focused proposal content.

• Own the development and integration of technical management past-performance staffing resumes cost/pricing and other required proposal volumes or artifacts.

• Work closely with BD Engineering Product Program Management Finance Legal and executives to ensure the proposed solution delivery plan staffing schedule cost assumptions and contractual response are accurate cohesive and competitive.

• Manage responses to RFPs RFIs BAAs SBIR/STTR opportunities OTAs IDIQ task orders and other government solicitations.

• Create and maintain reusable proposal content including capability statements technical narratives company information past performance resumes templates graphics compliance tools and submission standards.

• Establish scalable proposal processes tools and operating rhythms that improve quality compliance turnaround time institutional knowledge and win rate as Overland grows.

• Support the development of customer-facing collateral and briefing materials when needed to advance an active capture strategy.

• Bring sound judgment to ambiguous deadline-driven work: identify gaps clarify decisions appropriately escalate risks and maintain momentum without requiring close direction.

Minimum Qualifications

• 710 years of experience in government contracting proposal management capture management federal business development technical program management or a related discipline.

• Bachelors degree in Business Communications English Marketing Engineering or a related field.

• Demonstrated ownership of complex federal DoD national-security or dual-use technology proposals from kickoff through compliant submission.

• Experience leading responses to government acquisition vehicles and solicitations including RFPs RFIs BAAs OTAs SBIR/STTRs IDIQs or task orders.

• Experience supporting cost-volume development level-of-effort estimates labor planning pricing narratives or proposal coordination with technical experts finance and legal/contracting teams.

• Experience managing proposal schedules compliance matrices content plans cross-functional reviews and final submission processes.

• Demonstrated technical writing and editing experience including synthesizing technical programmatic and business inputs into evaluator-facing content.

• Experience coordinating contributions from technical program finance contracts business development and executive stakeholders.

Preferred qualifications

• Experience supporting defense technology autonomy robotics AI/ML unmanned systems aerospace or complex hardware-software products.

• Shipley PMP or comparable proposal/capture methodology training or certification.

• Active U.S. security clearance or eligibility to obtain and maintain one.

Location

This position will be located in Seattle WA.

Compensation And Benefits

Pay range:

Proposal Manager: $130000 $190000 annually

Overland AI believes in creating a work environment that you look forward to embracing every include:

• Equity compensation

• Best-in-class healthcare dental and vision plans

• FlexiblePTO

• 401k with company match

• Parental leave

Overland AI is an Equal Opportunity Employer. We do not discriminate on the basis of race color religion creed sex sexual orientation gender identity or expression national origin age marital status disability genetic information protected veteran or military status or any other status protected by applicable law.

This position may involve access to export-controlled technology. Employment is contingent on the ability to comply with U.S. export control laws.

Overland AI provides reasonable accommodations for qualified individuals with disabilities and disabled veterans during the application process. Please contact to request an accommodation.