Proposal Coordinator

Company Overview

ASRC Industrial (AIS) is a people-oriented organization of complementary providing construction services industrial contracting for heavy civil and commercial private and state/government projects and environmental solutions.

At AIS we have the opportunity to support a diverse set of companies and their unique services. We are unified by purpose to deliver safe reliable solutions to our clients unique challenges. And committed to providing superior service and leaving things better than we found them.

Job Summary

AIS is a diverse organization of 35 complementary businesses serving the environmental and nuclear infrastructure industrial and painting and coatings markets. As a Proposal Coordinator youll join our Strategic Proposal Center and support high-impact proposals across our network of companies.

Youll manage the full proposal lifecycle for federal environmental nuclear construction and industrial opportunities from quick-turn task orders to complex multi-volume submissions. Youll keep proposals organized compliant and on schedule while collaborating with proposal managers capture managers subject matter experts writers reviewers subcontractors and leadership to deliver compelling competitive responses.

This is an excellent opportunity to grow your career with a growing company. The position is based in one of our corporate offices in Oak Ridge TN; Tempe AZ; or Albuquerque NM.

Proposal Planning and Coordination

• Analyze RFPs/RFQs/RFIs to extract requirements deadlines submission instructions and evaluation factors.
• Develop and maintain proposal schedules calendars and action items.
• Coordinate kickoff meetings status meetings color team reviews solutioning sessions and other proposal activities.
• Track status of all proposal components ensuring contributors meet deadlines.

Compliance and Content Management

• Create and maintain compliance matrices and outlines based on solicitation requirements.
• Support writers by preparing annotated outlines templates and structured content guides.
• Assist with writing proposal sections such as resumes past performance management plans and corporate overviews.
• Edit and format content for clarity consistency and compliance.
• Manage version control configuration management and document integrity using SharePoint or designated proposal tools.
• Ensure content aligns with solicitation requirements (page limits font/format requirements file naming and organization).

Communication and Collaboration

• Serve as a point of contact for proposal team communications.
• Work with SMEs to gather required inputs (technical approach staffing plans past performance resumes).
• Coordinate with subcontractors to collect required artifacts: past performance data pricing inputs certifications representations and teaming documentation (NDAs TAs).
• Support leadership with status reporting and proposal readiness updates.

Quality Assurance and Reviews

• Ensure proposals comply with all instructions evaluation criteria and submission requirements.
• Conduct quality checks for grammar formatting and corporate branding.
• Support color team reviews by preparing review packages instructions comment matrices and tracking comments/feedback.

Production and Submission

• Format and assemble final proposal documents (Word PDF Excel and portal submissions) in accordance with solicitation requirements.
• Prepare and validate final submission packages ensuring compliance with submission portals (e.g. FedConnect PIEE GSA agencyspecific portals) email submission rules or hardcopy packaging requirements.
• Coordinate latestage production tasks including PDF generation quality checks and secure file handling.
• Ensure all required forms (SF1449 SF33 reps & certs pricing schedules etc.) are completed accurately.
• Validate all submission materials prior to delivery to ensure completeness and accuracy.

Core Competencies

• Exceptional attention to detail
• Strong compliance orientation
• Ability to interpret and manage government solicitation requirements
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to coordinate with multiple contributors across diverse teams

• Ability to work under tight deadlines and manage multiple simultaneous priorities
• Ability to travel to different corporate office locations to support proposal development
• Adaptability to changing priorities

• Problemsolving critical thinking and adaptability in a fastpaced environment
• Deadlinedriven ownership mindset with strong followthrough

What Youll Need To Have;

• Bachelors degree in Business Communications English or related field; equivalent experience may be considered
• Minimum of 3 years of experience in proposal coordination
• Solid understanding of RFP structures and compliance requirements
• Exceptional organization skills project management abilities and attention to detail
• Strong writing and editing skills
• Advanced proficiency in Microsoft Word and Adobe Acrobat; proficiency in PowerPoint Excel Teams and SharePoint

To Be Successful Ideally Youll;

• Experience with federal government contracting federal procurement cycle and federal agency portals
• Familiarity with APMP best practices and Shipley-based proposal processes.
• Experience using proposal management and collaboration tools.

EEO Statement

AIS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race gender color age sexual orientation gender identification national origin religion marital status ancestry citizenship disability protected veteran status or any other factor prohibited by applicable law.

Required Experience:

IC