Proposal Coordinator
Job Location:
Seattle, WA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting this role youll work closely with project managers principals and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration youll make sure our proposals are polished and stand out to help us win competitive pursuits.
Youll also have the opportunity to collaborate with fellow marketing professionals within our company as well as external teaming partners. This role provides a platform for personal and professional growth allowing you to make a meaningful impact on both your own career path and the development of your peers. Were looking for someone with an entrepreneurial mindset a commitment to quality a proven history of operating under multiple deadlines and a genuine enthusiasm for creating compelling content.
Prior experience with the Architectural and Engineering (A/E) industry proposal process is preferred but not required. This position is based in our Seattle office and regular in-office presence is required to support collaboration with the local team. We offer a flexible hybrid work environment that supports collaboration professional growth and work-life balance while meeting project and team needs.
- Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e. proposals interview preparation pre-bids resume updates qualification development and weekly meetings about business pursuits)
- Collaborate with project managers senior management and other business services staff to plan coordinate and produce qualifications proposals and presentations and meet relevant deadlines
- Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
- Coordinate the receipt of necessary information from internal colleagues and external teaming partners to include in proposal and presentation materials
- Review and draft content (writing editing proofreading) for qualifications proposals and presentations
- Provide support with researching monitoring and tracking potential project opportunities and strategic pursuits helping maintain visibility into upcoming RFPs RFQs and other procurement opportunities
- Use our companys brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
- Update and maintain databases of project opportunities project descriptions resumes references and qualifications materials
- 3 years of proposal coordination experience. The ideal candidate will have a minimum of 2 years working with Washington State public sector clients agencies and procurement processes
- Experience in Adobe Creative Suite (Illustrator InDesign Photoshop) strongly preferred but not required
- Enjoys the pace and challenge of managing multiple deadlines and concurrent pursuits bringing organization adaptability and attention to detail to every assignment
- Effective writing editing grammar and verbal communication skills
- Proficiency in Microsoft Office software (Word Excel PowerPoint) and Adobe Acrobat
- Strong work ethic and commitment to excellence
- Motivated to learn and develop skills in graphic design and writing
- Willingness to learn and apply AI-assisted tools
We value the unique experiences perspectives and contributions of our employees and are committed to creating an environment where everyone can thrive.
Required Experience:
IC
About Company
We are passionate about transforming transportation solutions to improve the communities we serve through innovation and creativity.
