Proposal Coordinator

What is the Opportunity

Reporting to the Senior Proposal Manager theProposal Coordinatoris responsible forassistingwith coordinatingsupportingand writing Request for Qualifications (RFQs) Request for Proposals (RFPs) Expression of Interests (EOIs)and Market Sounding submissions for major infrastructure projectsacross the US Civil construction market. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the proposals team the Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new position will be based in our Kent Washington office.

What Youll Do Here:

• Review and develop a detailed understanding of client proposal/bid requirements;

• Develop proposal calendars and develop proposal responsibilityprojectand key individual selection matrices;

• Create templates for proposalsresumesand project sheets;

• Prepareeditand format proposal/bid sectionsresumesand project sheets;

• Track and ensuretimelyproposal/bid deliverablesrequiredfrom internal and external partners;

• Assistwith the writingformattingand proofing/editing of proposals based on input from multiple authors;

• Research relevant statistics ( experience and work history) project work plans and other sources of information to extract relevant content;

• Gather and coordinate flow of information from subject matter experts to be used in the proposal;

• Ensure that all content supplied by the team is compliant with the proposal requirements;

• Prepare proposal/bid write-ups for various construction related topics (methodologies risk management issues staff management work plans coverlettersand summaries);

• Organize and schedule team meetings prepare meeting agendas and take meeting minutes;

• Printpackageand deliver final proposal/bid submissions orsubmitelectronically asrequired;

• Manage SharePoint or other document management systems ( Dropbox etc.);

• Manage CRM system in conjunction with the business development team and Proposal Manager;

• Data entry tomaintainaccuracy of pursuit reports and scheduling;

• Work with graphic designers to develop JV logosbinderand tab designs etc. and present to the consortium;

• Ensure binders USBs tabscoversand other materials are ordered and available for final assembly of proposals;

• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the pre-construction team;

• Drive an inclusive culture to promote equity welcome differentperspectivesand enable career progression by fostering a sense of belonging;

• Some travel may berequired.

What You Bring to the Team:

• Strong communicationand writing skills

• University-level degree in English studies or background in journalism communications marketingbusinessor related field

• Ability to work in deadline-driven environmentwithhigh levelof accuracy

• High degree of organizational skills

• Advanced skills in Microsoft WordExceland PowerPoint

• Advanced skills in Adobe InDesignPhotoshopand Illustrator

• SharePoint administrationexperiencean asset

• Marketing and design experiencean asset

• Technical background with a discipline focus in civil structural related technical discipline or construction experiencewill be considered

Please note that a minimum of three writing samples from your past work will berequiredduring theinitialinterview stages.