Proposal Coordinator (Hybrid-Reston)

Join the Enterprise Growth Enablement & Proposal (EGEP) Team at ICF!

ICFs EGEP is one team united around one mission: growing ICF. We accomplish this by creating systems that support effective business development (BD) activities providing best-in-class proposal and BD services and inspiring our teammates to win. By supporting growth we further ICFs mission to create a more prosperous and resilient world. We work side-by-side with experts devoted to energy environment and infrastructure health education and social programs safety and security and other critical areas that require complex technical solutions from expert teams.

We are seeking a Proposal Coordinator (PC) to join ICFs Enterprise Proposal Center (EPC). In this role you will play a hands-on part in developing competitive proposals by organizing content tracking deadlines managing documents and keeping teams aligned under tight timelines.

This position is well suited for someone who is highly organized detail-oriented and thrives in a fast-paced deadline-driven environment where priorities can shift quickly. Success requires strong attention to detail proactive communication and the ability to manage multiple priorities under pressure.

What You Will Do:

• Work closely with EPC proposal managers and leadership to support end-to-end proposal development coordinating content managing documentation and helping ensure deadlines and requirements are met

• Communicate clearly with internal teams and external partners providing updates and helping manage priorities to meet deadlines

• Build and help maintain compliance matrices to ensure all solicitation requirements are identified and addressed

• Develop and help maintain proposal plans and calendars tracking deadlines and milestones to support on-time proposal submission

• Create annotated proposal outlines using standard templates ensuring all solicitation requirements and instructions are incorporated

• Gather and tailor resumes and project descriptions using corporate systems and approved templates to meet solicitation requirements

• Track and organize proposal graphics in coordination with writers and designers

• Maintain proposal workspaces in SharePoint and Teams ensuring version control and organized documentation including archiving materials and managing templates for reuse

• Support proposal reviews (e.g. color team reviews) by organizing materials and capturing feedback

• Coordinate contributors and support final production to ensure proposals are complete compliant and ready for submission (including quality checks and occasional hard-copy production)

• Track action items coordinate communications and drive timely follow-up on deliverables

• Use Microsoft 365 and AI-enabled tools (e.g. Copilot) to streamline tasks organize content and improve efficiency

What You Will Bring with You:

• 1 year of experience in a professional or internship setting.

• Experience with MS 365 (Outlook Word Excel PowerPoint Copilot).

• Exposure to and use of Generative AI tools like CoPilot or ChatGPT

What Wed Like You to Bring with You:

• Exposure to proposal development and production or similar deadline-driven work.

• Familiarity with collaboration-related features of SharePoint and MS Teams.

• Bachelors degree; specialization in Communications English Journalism or related field.

Professional Skills:

• Ability to work in a fast-paced client-oriented environment

• Strong verbal interpersonal and written communication skills

• Ability to work quickly accurately and collaboratively to meet deadlines.

• Willingness to work occasional extended hours (evenings/weekends) during peak proposal periods

• Highly responsive with the ability to identify and address high priority tasks

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: