Project Manager
Job Location:
Job Location:
Sunnyvale, CA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
Yesterday
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Direct End Client: City of Sunnyvale
Job Title: Project Manager
Duration: Approximately 7 Months
Location: Sunnyvale CA
Interview Type: Web/ In-Person
Ceipal ID: SCAPM004PT
Job Code:
Scope of Project:
The City of Sunnyvale conducts an annual Desktop and Laptop Refresh Program to ensure all employees have secure reliable and up-to-date computing equipment. This program replaces around 200-300 end-of-life devices deploys standardized hardware configurations and maintains compliance with security and performance requirements.
Each year devices reach the end of their lifecycle based on age warranty expiration performance degradation or evolving business needs. The refresh cycle is essential to reducing operational risk minimizing downtime and supporting modern productivity tools.
The refresh cycle includes the procurement configuration deployment and retirement of devices across multiple departments and multiple locations throughout the City of Sunnyvale (e.g. City Hall Water Pollution Control Plant Library Fire Station etc.). The program requires coordination with IT Operations (Client Support and Applications) City Departments Procurement and IT Security to ensure minimal disruption to end users.
To successfully execute this initiative a dedicated and experienced Project Manager is required to oversee planning scheduling communication coordination risk management and reporting throughout the lifecycle of the project. The Project Manager will ensure the refresh is delivered on schedule and with minimal business disruption aligning with organizational security IT standards and procurement policies.
The Project Manager will coordinate:
- Requirements validation and procurement oversight
- Standard image/build and configuration coordination
- Deployment scheduling and execution oversight (including user communications)
- Asset management updates and documentation
- Secure data migration support coordination
- Device retirement: data sanitization disposition recycling and compliance records
- Stabilization/post-deployment support coordination and project closeout
Responsibilities:
The Project Manager will provide comprehensive project management services to support the prior year and upcoming fiscal year Desktop/Laptop Refresh Program.
Project Initiation & Planning
Tasks
- Confirm project goals success criteria constraints and assumptions.
- Identify stakeholders (IT InfoSec Procurement business units Help Desk).
- Establish governance: steering committee cadence decision-making process escalation path.
- Develop and maintain:
- Project Charter
- Integrated Project Plan / Schedule (work breakdown structure)
- Resource plan (IT staff vendor resources staging space imaging capacity)
- Budget tracking approach (even if PM is not the budget owner)
- RAID log (Risks Assumptions Issues Dependencies)
- Communications plan (audiences channels frequency)
- Change control process
-
- Conduct kickoff meeting(s) and publish meeting notes and action items.
Deliverables
- Project Charter (draft final)
- Master Project Schedule (baseline maintained updates)
- Communications Plan
- RAID Log
- Governance calendar (status meetings steering meetings)
Requirements & Standardization Oversight
Tasks
- Validate device profiles/specifications by persona (e.g. standard user power user developer executive rugged/mobile).
- Confirm operating system baseline encryption requirements endpoint protection patching approach and configuration standards.
- Confirm peripheral needs (docks monitors adapters keyboards mice) shipping logistics and spare pool strategy.
- Confirm deployment model(s): on-site swap user self-service remote shipment or hybrid.
- Confirm data migration approach (e.g. OneDrive/known folder move USMT third-party manual).
- Confirm identity/device management approach (e.g. AD/Azure AD Intune/SCCM/other MDM) and enrollment workflows.
- Confirm application packaging/allow list licensing constraints and day-1 readiness expectations.
Deliverables
- Requirements & Standards Summary (device profiles baseline build mandatory apps security controls)
- Deployment approach memo (with options and recommendations)
Procurement Oversight (Coordination Not Purchasing Authority Unless Specified)
Tasks
- Coordinate with Procurement to develop the solicitation package elements needed from IT (specs quantities evaluation criteria delivery requirements warranty/accidental damage coverage refresh cycles).
- Manage procurement timeline and dependencies (approvals funding lead times).
- Support vendor evaluation logistics: Q&A management demos scoring workshops clarifications.
- Oversee ordering milestones and delivery tracking.
- Coordinate warranty registration processes and capture of serial numbers/asset identifiers.
Deliverables
- Procurement project schedule and status reporting
- Receiving and inventory intake process (RACI checklist)
- Delivery tracker (model/qty/date/status)
Build Imaging and Configuration Oversight
Tasks
- Coordinate technical teams to create/validate:
- Gold image or provisioning profiles
- Security baselines
- Endpoint security agents
- Standard application sets
- Printer/VPN/Wi-Fi profiles
-
- Ensure repeatable documented staging workflow.
- Establish quality gates and acceptance criteria.
- Coordinate pilot group selection and execution.
- Ensure remediation loop for pilot findings and sign-off before full rollout.
Deliverables
- Configuration/Staging Runbook
- Build QA Checklist
- Pilot Plan and Results Report
Deployment Planning & Execution Oversight
Tasks
- Develop rollout plans by department/site/persona.
- Coordinate end-user communications.
- Coordinate deployment logistics.
- Coordinate Help Desk support.
- Track deployments and manage exceptions.
Deliverables
- Rollout/Wave Plan
- Communication Templates
- Deployment Dashboard
- Exception Log
Data Migration & Application Readiness
Tasks
- Coordinate migration methods and validation.
- Coordinate application readiness.
- Coordinate compliance checks.
- Ensure user acceptance confirmation.
Deliverables
- Data Migration Checklist
- Application Readiness Tracker
Asset Management Inventory & Documentation
Tasks
- Define asset lifecycle tracking.
- Maintain inventory.
- Ensure chain-of-custody.
Deliverables
- Asset Reconciliation Report
- Chain-of-Custody Logs
Retirement Data Sanitization & Disposition
Tasks
- Coordinate retirement workflows.
- Ensure secure sanitization and disposition.
- Coordinate vendor disposition services.
Deliverables
- Retirement Plan
- Sanitization Certificates
- Final Retirement Inventory
Risk Issue & Change Management
Tasks
- Maintain RAID Log.
- Identify and mitigate risks.
- Manage change requests.
Deliverables
- Weekly RAID Log
- Change Request Log
Reporting Governance & Stakeholder Management
Tasks
- Facilitate recurring meetings.
- Provide reporting.
- Track decisions and actions.
Deliverables
- Weekly Status Reports
- Steering Updates
- Meeting Notes
Stabilization Transition to Operations & Closeout
Tasks
- Coordinate Hypercare.
- Handoff documentation.
- Confirm completion criteria.
- Conduct lessons learned.
Deliverables
- Hypercare Plan
- Operational Handoff Package
- Final Project Closeout Report
Required/Preferred Skills:
- Project Management
- Desktop/Laptop Refresh Programs
- IT Infrastructure
- Device Lifecycle Management
- Procurement Coordination
- Vendor Management
- Asset Management
- CMDB
- Active Directory
- Azure AD
- Microsoft Intune
- SCCM
- MDM
- Data Migration
- Endpoint Security
- Risk Management
- RAID Logs
- Change Management
- Stakeholder Management
- Deployment Planning
- IT Operations
- Documentation
- Reporting
- Communication
- Project Scheduling
V Group Inc. is a NJ-based IT Services and Products Company with its business strategically categorized in various Business Units including Public Sector Enterprise Solutions Professional Services Ecommerce Projects and Products. Within Public Sector business unit we cater IT Professional Services to Federal State and Local. We have multiple awards/contracts with 30 states including but not limited to NY CA FL GA MD MI NC OH OR CO CT TN PA TX VA NM VT and WA.
If you are considering applying for a position with V Group or in partnering with us on a position please feel free to contact me for any questions you may have regarding our services and the advantages we can offer you as a consultant.
Please share my contact information with others working in Information Technology.
