Project Manager Fargo ND

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Summary
All Native Group is seeking a Project Manager to lead custodial operations for the U.S. Department of Agriculture Agricultural Research Service (USDA ARS) at the Edward T. Schafer Agricultural Research Center. The Project Manager is the single point of accountability to the Government for all contract performance and will manage a crew of four full-time janitors across approximately 137000 square feet at three research facilities containing laboratories greenhouses and animal study spaces. The Project Manager must be able to run a disciplined cleaning operation without disrupting scientific work and must maintain a professional working relationship with the Contracting Officers Representative (COR) and Location Site Managers (LSMs). This posting is for proposed work and any offer would be contingent upon contract award..



Essential Functions

Contract and Customer Management

Serve as the designated Project Manager with full authority to act on behalf of HCIMS in the performance of the contract.
Serve as primary point of contact for the COR and LSMs at all three sites; attend site meetings and respond to Government requests promptly.
Report in writing within two (2) work hours any property damage lost keys employee injury or hazardous condition.
Develop publish and maintain the COR-approved cleaning schedule covering daily every-other-day weekly bi-weekly monthly semi-annual and annual task frequencies.
Coordinate all facility closures (e.g. strip and wax) outside normal business hours with written notice at least 72 hours in advance and two weeks advance notification for semi-annual floor cycles.
Submit written deficiency and facility-condition reports to the LSM/COR within one business day; route all administrative contract change requests to the Contracting Officer only.
Support monthly firm-fixed-price invoicing through the Invoice Processing Platform () and provide required documentation to HCIMS corporate contracts and finance.
Quality Control

Execute the HCIMS Quality Control Plan under an ISO 9001:2015 quality management system mapped to the Governments Quality Assurance Surveillance Plan (QASP) and Acceptable Quality Levels.
Conduct and document daily walkthrough inspections of all restrooms and high-touch areas plus a rotating sample of no less than 25% of serviced space each day achieving 100% inspection coverage weekly.
Score inspections against applicable AQLs (95% for floor carpet and general cleaning; 98% for restrooms; 100% for windows and semi-annual floor cycles) and log every failed item the same day.
Manage the corrective action process: acknowledge deficiencies in writing the same business day re-perform nonconforming work at no additional cost to the Government document root cause and submit a corrective action plan within two business days.
Process Contract Discrepancy Reports (DD Form 2772) and support independent monthly audits by the HCIMS Quality Control Manager.
Workforce Leadership
Supervise schedule and evaluate four full-time W-2 janitorial employees across three sites including a full-time janitor based in East Grand Forks with Fargo crew backup for surge and periodic work.
Recruit onboard and train staff; maintain a standing pipeline of two to three pre-screened local candidates per site and backfill vacancies within 10 business days.
Cross-train personnel and manage coverage so that absences turnover or surge demand never interrupt service.
Train and re-brief crew on site-specific protocols including BRL Building 3 tool-segregation and animal study requirements TARE Lab office-only access and Greenhouse restroom-only access.
Manage timekeeping payroll input and Service Contract Act (SCA) compliance including prevailing wage health and welfare holiday and vacation entitlements under the applicable Department of Labor wage determinations.
Maintain workforce retention consistent with contract targets and conduct performance management in accordance with HCIMS policy. (Note: the Government does not supervise discipline evaluate or set pay for contractor staff; all such responsibilities rest with HCIMS.)
Safety Security and Compliance

Ensure all employees complete Fieldprint fingerprinting and receive USDA Office of the Chief Information Officer approval before their first day of work; maintain the LincPass eligibility roster as the designated PIV Representative.
Verify that all cleaning personnel are U.S. citizens or hold a valid permanent resident card.
Maintain Safety Data Sheet binders at each site ensure proper labeling of all secondary chemical containers and enforce USDA BioPreferred/bio-based product requirements.
Issue and enforce use of PPE and safety warning devices; conduct pre-shift briefings before non-routine work.
Enforce site conduct rules including securing doors and windows energy conservation restricted-area limits no-disturb policies for benchtop materials and papers and the requirement that hazardous (biological chemical radiological) waste be handled by Government personnel only.
Ensure Privacy Act and USDA privacy training requirements are met by all contract personnel.
Supply and Equipment Management
Forecast procure stage and track all contractor-furnished cleaning supplies chemicals and equipment (including floor machines buffers and HEPA-filtered vacuums) so no shortage interrupts a required service frequency.
Notify the LSM/COR in writing of Government-furnished consumable and dispenser replacement needs.
Maintain equipment in safe working order and enforce segregated tool storage where required by site protocol.