Project Manager
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Job Summary
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Manage the timely delivery of all marketing projects ensuring they align with business goals and remain within scope schedule and budget.
Elicit requirements using interviews workshops business process descriptions use cases scenarios wireframes and workflow analysis.
Collaborate with business owners to understand business goals and objectives for projects.
Coordinate incoming marketing requests assign projects to appropriate staff and ensure progress to completion.
Manage project workflows among Marketing Creative Design and Digital teams working with leadership to ensure process efficiencies.
Assess project risks continuously escalate issues as needed and provide solutions-oriented approaches to maintain schedules.
Facilitate information flow among all project participants and work independently with project teams SMEs and stakeholders to resolve issues.
Communicate project scope goals and success metrics to the project team.
Create and manage project schedules using tools like Microsoft Project Asana Smartsheet to outline tasks milestones dependencies and resources.
Establish rapport with business owners by providing consultative project management services.
Prepare timely and accurate status reports for executive leadership project sponsors and stakeholders.
Manage projects within the approved budget and monitor change requests for budget impacts.
QUALIFICATIONS
Knowledge
Awareness of industry best practices and systems development life cycle (SDLC) methodologies (e.g. Waterfall Agile Scrum) and desire to deepen responsibilities within these areas of expertise.
Understanding of marketing creative services and design operations.
Skills and Abilities
- Strong project management skills proficient in using project management software like Asana.
- Excellent communication and interpersonal skills to interact effectively with all levels of the organization.
- Ability to lead projects independently and work collaboratively in a team environment.
Experience
A four-year college degree in a related field is preferred.
PMP or Scrum certification are a plus or a desire to obtain one of these certifications.
Experience with HubSpot or similar marketing automation tools and or other CRM systems.
WORK ENVIRONMENT
Normal demands associated with a deadline-drive office environment.
The noise level is generally quiet to moderate.
Daily contact with external customers vendors colleagues associates supervisors and staff at all levels of the organization.
PHYSICAL DEMANDS
Ability to remain at a desk for extended periods of time.
Ability to communicate and exchange information with others.
Ability to move about to coordinate work in areas of varying heights.
Ability to perceive and inspect records in a document management system.
Ability to operate general office equipment.
Ability to travel to off-site meetings.
Ability to lift carry move or position objects weighing up to 10 pounds.
Required Skills:
Key Competencies & Qualifications Core Competencies: Self-starter who thrives in small fast-paced environment Ability to manage multiple priorities in a remote environment Technology-forward mindset; comfort leveraging emerging AI tools (e.g. ChatGPT Claude Microsoft Copilot) to streamline daily workflows draft correspondence and summarize long reports. Process improvement and systems thinking Financial acumen and nonprofit budgeting HR administration and regulatory compliance Vendor and contract management Strong organizational and project management skills Excellent written and verbal communication Strong attention to detail and organizational and project management skills Discretion in handling sensitive and confidential information Preferred Experience: 5 years in nonprofit operations or administration Demonstrated track record of implementing operational improvements or technology solutions Experience with Gusto QuickBooks DonorDock or similar platforms Familiarity with 501(c)(3) compliance and IRS reporting requirements Experience administering employee benefits programs HIPAA compliance experience preferred Experience supervising or mentoring staff Bachelors degree in Business Nonprofit Management or related field
