Project Coordinator

Project Coordinator

Location: Newark DE (Hybrid)

Duration: 12 Months

Job Description

We are looking for a Project Coordinator for a long-term opportunity that is hybrid in Newark DE. The Project Coordinator will provide essential administrative and operational support to project teams and the Project Management Office (PMO). This role is responsible for coordinating project activities maintaining documentation tracking progress and ensuring effective communication among stakeholders. The Project Coordinator plays a critical role in keeping projects organized on schedule and within scope by managing logistics and supporting project managers throughout the project lifecycle.

What Youll Do

Project Coordination & Support

• Assist project managers in planning scheduling and coordinating project activities across multiple workstreams
• Maintain comprehensive project documentation including project plans status reports meeting minutes and action logs.
• Track project milestones deliverables and deadlines; proactively flag risks or delays to the project manager
• Organize and facilitate project meetings prepare agendas and distribute meeting notes and follow-up items

Documentation & Reporting

• Develop and maintain project files databases and tracking systems in accordance with organizational standards
• Prepare regular status reports dashboards and executive summaries for internal and external stakeholders
• Ensure version control and proper archiving of all project-related documents
• Support the creation and maintenance of project charters statements of work and change requests

Communication & Stakeholder Coordination

• Serve as a liaison between project teams clients vendors and leadership to ensure alignment and timely information flow
• Manage project communication channels including email distribution lists shared drives and collaboration platforms
• Coordinate with cross-functional teams to gather updates and resolve scheduling conflicts

Budget & Resource Tracking

• Monitor project budgets and expenditures; flag variances and assist with cost reporting
• Coordinate procurement activities including vendor onboarding purchase orders and invoice tracking
• Assist with resource allocation tracking and capacity planning support

Administrative Support

• Manage calendars travel arrangements and logistics for project team members and stakeholders
• Maintain project management tools and systems (e.g. MS Project Asana Jira SharePoint)
• Support onboarding of new project team members and ensure access to necessary tools and resources

What Youll Need
Required

• Bachelors degree in Business Administration Project Management Communications or a related field (or equivalent experience)
• 2 years of experience in a project coordination administrative or operations support role
• Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools such as Teams or SharePoint
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills
• Attention to detail and a commitment to accuracy in documentation and reporting

Preferred

• Experience with project management tools such as MS Project Jira Asana Smartsheet or
• Familiarity with project management methodologies (Agile Waterfall PMP CAPM)
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification or willingness to obtain
• Experience working in a PMO environment or within a matrixed organization.

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal state and local standards
• Sedentary work involving sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings etc.
• Ability to conduct repetitive tasks on a computer utilizing a mouse keyboard and monitor

Required Skills:

project coordination administrative or operationsMicrosoft Office SuiteMS Project Jira Asana Smartsheet or Waterfall PMP CAPMProject Management Professional (PMP)Certified Associate in Project Management (CAPM)