Program Specialist (OTB) Blackstone VA

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Summary
Summary

Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Program Specialist. The Program Specialist will coordinate all administrative and program support for the Overseas Training Divions (OTB) program including classrooms and course materials travel arrangements training and support staff equipment materials and supplies and other support requirements to ensure successful delivery of the assigned training program. The position is based at the U.S. Department of State Foreign Affairs Security Training Center (FASTC) in Blackstone VA.



Essential Functions

Supports instruction delivery classroom preparation course handouts and orientation/graduation ceremonies for the assigned training program;
Ensures completion of administrative requirements including: travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials;
Supports coordination activities and correspondence involving Program Managers Registrar/staff instructors students and other training program stakeholders.
Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and update of lesson plans instructor guides student guides practical exercises and other course materials in accordance with Foreign Affairs Security Training Center (FASTC) standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards;
Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem;
Ensures the efficient use of assigned resources;
Assists in database and record management and report preparation as directed;
Ensures student records class evaluations/surveys and other class administration documents are collected maintained and submitted according to standard operating procedures;
Resolves technical and administrative problems that occur before and during training delivery;
Performs tasks associated with ordering receiving unpacking storing assembling and issuing supplies materials and equipment;
Supports vehicle scheduling in preparation for and during training exercises graduation ceremonies and at other times when official transportation is needed;
Coordinates vehicle preparation (fuel oil tires cleaning) and usage with the fleet management office;
Operates U.S. government vehicles as necessary in the performance of assigned tasks;
Picks up and delivers official mail and special delivery items;
Escorts un-cleared building personnel when necessary.
Assists in class coordination administrative duties and practical exercises for other courses within the Program Office;
Employs applicable Department of State security standards and procedures to protect National Security information;
Employee requires infrequent supervision and is expected to work independently according to established policies and accepted practice with minimal guidance from Program Office staff.


Supervisory Responsibility

None required for this position.



Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Must posses or be able to obtain/maintain a SECRET security clearance.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to remain in a stationary position 75% of the time.
Occasionally moves about inside the office to access file cabinets office machinery etc.
Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.
Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately loudly or quickly.
Frequently moves standard office equipment up to 25 pounds.
Must be able to work indoor conditions 90% of the time.
While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger handle or feel; and reach with hands and arms.



Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. Evening and weekend hours maybe required as needed.



Travel

Travel as necessary to other U.S. and foreign training sites though it is not expected that such travel will exceed 25% of total work time.



Experience

Three (3) years of relevant administrative experience.


Education

Must possess a high school diploma; an Associates or Bachelors Degree or equivalent experience is preferred



Additional Eligibility Qualifications

Strong organizational interpersonal oral and written communication skills;
Must be able to work in a collaborative team environment;
Advanced knowledge of and experience with administrative and program management functions;
Working knowledge of MS Office suite and/or other general office applications;
Working knowledge of military law enforcement and/or Government security operations;
Working knowledge of training course administration/logistics;
Program management experience in a training and/or educational environment;
Knowledge of training and instructional methodologies related to adult learning preferred;
Knowledge of supply and logistics record keeping/management (supply/logistics forms supplies materials inventory and status report preparation) a plus;
Ability to handle multiple tasks simultaneously;
Must hold a valid drivers license and be willing and able to drive official US Government vehicles upto and including 16 passenger vans.


Security Clearance

Must posses or be able to obtain/maintain a SECRET security clearance.