Program Coordinator

Amyx is seeking to hire an Program Coordinator. to support the Defense Threat Reduction Agency (DTRA) CooperativeThreat Reduction (CTR) Advisory and Assistance Services (A&AS) subcontract in the Lorton VA area. This positionwill directly support the CTR Deputy Director.

The Department of Defense (DOD) works cooperatively with allies and partners to reduce or eliminate weapons ofmass destruction (WMD) threats. The cooperative nature of the DODs activities yields a secondary benefit ofstrengthening regional alliances deepening existing partnerships and attracting new partners.

Supports administrative needs of the CTR Deputy Director including calendar management travel coordination andother administrative actions as requested
Provide office support services including quality document preparation. The contractor shall provide qualityassurance of documents and ensure formats are following the DoD correspondence manual and other applicablestandards
Maintain situational awareness by keeping Leadership informed of relevant organizational events to includedaily/weekly meetings long-range calendars key leader engagements as well as tasks and other due outs
Interface and correspond with external executive agencies to include high level Department of Defense officialsInteragency international and Intelligence communities as well as academia foreign countries and the public sector
Coordinate all aspects of travel for the Senior Leader to include local domestic and overseas travel using DefenseTravel System (DTS) and internal systems
Review documents for official signature coordination or concurrence for accuracy and completeness conformancewith style format or procedural requirements and guidelines
Manage flow of correspondence classified and unclassified
Edit and produce final copies of formal correspondence correspondence summaries briefings reports and a widevariety of other analytical documents to include financial spreadsheets talking points speeches and travel itineraries
Review and coordinate responses on incoming correspondence
Track and distribute track Senior Leaders action items to the appropriate program manager and/or directorate
Establish and maintain office files and databases to include an electronic data files architecture consistent with DoDstandards for Records Management
Assist with official visitor arrangements to include preparing conference rooms and setting up video teleconferences(VTC)
Coordinate and schedule annual training for Senior Leader
Adhere to organizational-wide administrative standard operating procedures such as attending weekly calendarsynchronization meetings updating contact and alert rosters contributing to the Senior Leader travel tracker andwhere applicable updating the organizational-wide master calendar
Provide editing support for reports briefings and memorandums review documents for official signaturecoordination or concurrence for accuracy and completeness conformance with style format or proceduralrequirements and guidelines
Coordinate meetings video teleconferencing (VTC) support and other administrative functions
Support other duties as required

Minimum of 5 years of relevant experience supporting DoD senior leadership (Colonel/GS-15 or above)
Excellent communication written and organizational skills
Ability to work on multiple projects which includes prioritizing tracking attention to detail follow-up and follow-through to project completion
Skilled in written and oral communications; messages and/or briefings are clear and concise
Flexibility/adaptability to work in a fast-paced environment
Demonstrated ability to work with confidential and sensitive information
Active DOD SECRET clearance
Desired Skills and Qualifications
:
Active TOP SECRET / SCI clearance
10 years relevant experience supporting DoD senior leadership (Colonel /GS-15 or above)
Ability to work well with a diverse professional staff take on special projects take initiative and work independently
Ability to cope with frequent changes in priorities as well as interruptions throughout the day
Knowledge of Joint Travel Regulations (JTR) and proficient in using Defense Travel System (DTS) to includecreating local domestic and overseas travel orders and creating travel vouchers upon travel completion
Prior experience at DTRA
Experience with contractor-client relationship
Exceptional coordination and management abilities

Benefits include:

• Medical Dental and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Please contact with any questions!

Amyx is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race color religion national origin age disability sexual orientation gender identity status as a protected veteran or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects tools or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading reviewing/analyzing information and providing recommendations summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight typically less than 20 pounds. Regular and predictable attendance is essential.