Program Compliance and Records Manager

Department: Early Childhood CARES
Appointment Type and Duration: Funding Contingent (Faculty Research OAs) Ongoing
Salary: Salary starts at $70000; salary is commensurate with experience and qualifications
Compensation Band: OS-OA07-Fiscal Year 2026-2027
FTE: 1.0

September 28 2026 position open until filled

To ensure full consideration please submit your complete application by September 28 2026.

To be considered for this position applicants must submit a complete application. A complete application must include:

An online application
A current resume
A cover letter addressing how you meet the minimum and preferred qualifications

We welcome candidates with a variety of experiences and encourage you to apply even if you do not meet every preferred qualification. Use your application materials to highlight the skills perspectives strengths and experiences you would bring to the role.

Early Childhood CARES provides early intervention and early childhood special education services to infants toddlers and preschool children in Lane County. Over 1700 children who have developmental delays or disabilities are served each year.

Early Childhood CARES services include parent consultation parent-toddler groups specialized preschools consultation with children in community preschools or childcare and speech physical or occupational therapy.

Service providers who work for Early Childhood CARES have teaching licenses or state license/authorization to teach young children. They are specialists in early intervention/early childhood special education speech-language therapy physical therapy occupational therapy and school psychology.

Early Childhood CARES is funded by the Oregon Department of Education (ODE) with state and federal dollars.

The Program Compliance and Records Manager provides program-wide leadership for Early Childhood CARES records governance regulatory compliance data integrity and compliance-related administrative operations. The position interprets and applies federal and state requirements including IDEA FERPA HIPAA Oregon Administrative Rules (OAR) Oregon Department of Education requirements Oregon Health Authority audit requirements records retention rules and confidentiality standards independently in assigned areas and in collaboration with other program leadership when required for program-wide alignment. The position establishes approves and implements local procedures in assigned areas of responsibility and collaborates with co-directors program coordinators and other program leaders on procedures requiring program-wide alignment.

The Program Compliance and Records Manager serves as a member of the programs leadership structure for matters related to records governance compliance strategy documentation standards reporting data integrity and workflow. The position has authority to identify compliance deficiencies determine required corrective action and direct staff service providers and subcontractors to correct incomplete inaccurate or noncompliant documentation or practices. Decisions made by the Program Compliance and Records Manager affect audit readiness program compliance child and family privacy state reporting litigation exposure corrective action plans and continued grant compliance.

The Program Compliance and Records Manager is responsible for supervising a team of classified staff including work direction performance management staffing recommendations and corrective action in consultation with program leadership and Human Resources.

The position works independently while collaborating with the co-directors program coordinators and ecWeb project manager. This position is supervised by the Early Childhood CARES Co-Directors.

Bachelors degree in education special education public administration business administration information management health administration social services or a related field; or an equivalent combination of education and experience may substitute for the degree requirement.
Three years of experience interpreting and applying laws rules policies or regulatory requirements in a regulated education human services health care public-sector or compliance-focused environment.
Experience developing implementing or maintaining procedures documentation standards compliance processes records-management practices or operational controls.
Experience working with confidential records regulated data or secure information systems.
Two years of experience supervising or leading staff including assigning and reviewing work establishing performance expectations and providing feedback on performance.

Ability to exercise independent judgment in interpreting and applying complex legal regulatory and agency requirements.
Ability to establish approve and implement local procedures and operating standards.
Ability to identify compliance deficiencies and direct corrective action.
Ability to supervise classified staff and exercise independent judgment in hiring evaluation discipline and performance management.
Ability to advise program leadership on compliance risk workflow staffing reporting and operational improvements.
Skilled in managing multiple priorities projects and deadlines with strong organizational skills and attention to detail.
Ability to communicate effectively verbally and in writing with diverse audiences translating complex regulatory and technical information into clear guidance.
Skilled in building collaborative working relationships with internal and external stakeholders such as University of Oregon legal counsel government agencies and community partners.

Experience developing and implementing compliance procedures or operational controls in response to audit findings agency guidance or legal/regulatory requirements.
Experience administering secure electronic records database or educational data systems including user access security permissions data integrity and reporting functions.
Experience interpreting and applying IDEA FERPA HIPAA Oregon Administrative Rules (OAR) and related Oregon Department of Education and Oregon Health Authority requirements.
Experience preparing regulatory reports conducting data analysis and using data to support organizational decision-making.
Experience working collaboratively with legal counsel child welfare agencies educational organizations or other public-sector partners on confidentiality records or compliance matters.
Experience supervising staff including establishing performance expectations conducting performance evaluations addressing performance concerns and participating in hiring or corrective action processes.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

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