Program Assistant II Veterans Community Living Center Homelake Monte Vista, CO

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

While in this position you are required to work at your assigned work location during your scheduled work times.Please note: Work arrangements are subject to change at any time.

The Program Assistant will serve as HR Liaison and Payroll/Timekeeping Manager at the VCLC Homelake including managing the interview process and initiating PAF for hires/terminations/reclassifications. Accounting function of Kronos/Timekeeping. This position will also provide support to the staff and department addition this position provides technical support to the Nursing Home Administrator (NHA) making recommendations to the NHA on policy and procedures including internal and external programs and activities; tracks PMP activities and monitors compliance; processing and tracking all requests for personnel actions FMLA Employee Benefit systems and Workers Compensation through timely and consistent application of HR principles State and Federal regulations and rules and onsite reporting systems. This position also provides ancillary support to the facilities management team including special projects.

Additionally as a Program Assistant you can expect to:

• Act as the primary HR Liaison managing the full employee lifecycle including hiring credentialing onboarding position tracking (PAFs) and maintaining confidential employee records.
• Oversee leave administration (FMLA STD LTD) and serve as the facilitys primary contact for Workers Compensation managing claims light-duty assignments and injury (IOJ) reporting.
• Serve as the facility timekeeping manager utilizing Kronos/UKG to audit entries manage leave/overtime resolve reporting issues and ensure accurate biweekly and monthly payroll processing.
• Act as the work lead for administrative and accounting support staff providing ongoing coaching performance management training coordination and day-to-day operational guidance.
• Design implement and optimize core administrative processes updating facility Policy Procedure and SOP manuals to ensure state and departmental compliance.
• Oversee facility technology needs and maintain a comprehensive tracking and renewal system for computer equipment cell phones and OIT assets based on budget and usage data.
• Manage travel administration and purchasing including coordinating complex travel logistics reconciling P-Cards processing invoices and ensuring expenditures meet state and federal fiscal rules.
• Partner with leadership to track the personnel budget maintain FTE and turnover data and compile necessary financial staffing (VA/State) and quarterly QAPI monitoring reports.
• Direct site-wide meeting logistics including preparing agendas recording minutes managing video conferencing and running the daily stand-up meeting.
• Represent the facility at local job fairs to generate applicant interest and assist department managers with drafting and revising Position Descriptions.
• Provide high-level administrative support to the Nursing Home Administrator and Business Office Manager handling internal communications calendar coordination and complex special projects.
• Serve as the Lead Safety Coordinator reporting near-misses and claims and manage the Homelake Market inventory stocking and monthly budget reporting.
• Facilitate new employee orientation ensure completion of mandatory staff training (Relias/Cornerstone) and cross-train to provide backup for administrative support roles as needed.

• Other duties as assigned

Education/Licensure/Certification/Experience:

Five (5) years of relevant experience in an occupation related to the work assigned to this position

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years

• Ability to use Microsoft Office products such as Word Excel etc
• Ability to use Google products such as Google Docs Google Calendar etc.
• Knowledge of Kronos as this position will be the primary timekeeper for all Homelake Staff for CDHS
• Ability to process and track all clearance items incoming and outgoing in the eClearance system
• Ability to exercise judgment and skill in resolving issues and finding answers
• Ability to onboard new staff members

• FULL BACKGROUND CHECK: This position will have direct contactwith vulnerable persons (as defined by C.R.S.:Direct contact means providing face-to-face care training supervision counseling consultation or medication assistance to vulnerable persons regardless of the level of supervision of the department employee. Direct contact may include positions in which persons have access to or unsupervised time with clients or patients including but not limited to maintenance personnel housekeeping staff kitchen staff and security personnel.)
  • Full background checks include:
    • CBI & FBI fingerprint check Colorado Court Database check Medicare Fraud Database TRAILS Database check.
    • This position will also providedirect careto vulnerable adults requiring a CAPS check (as defined by C.R.S. 26-3.1-101 position provides services & support care to at-risk/vulnerable adults including case management clergy physical or mental health services safety or welfare services)This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting) and residency within the state throughout the duration of employment in this position.
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting) and residency within the state throughout the duration of employment in this position.
• Motor Vehicle Check
• Must possess a valid non-restricted Colorado Drivers License
• Must be willing to obtain vaccinations as required by the State and facility
• May be required to travel/transport residents in state vehicles
• Shift Work: Weekends Holidays per business need
• Travel: Driving of state vehicle for trainings job fairs or Market purchases
• Shift Work: Days evenings nights weekends and/or holidays

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Explain why the prior termination or resignation should not disqualify you from the current position.

  • Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

• Preferred Qualifications & Competencies:

• Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use see resume or see attached.

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to (1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

  
  

How to apply to the State of Colorado

(Youtube Video Runtime 3:59 Closed Captions Available)

The Assessment Process

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer-supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to .

The State of Colorado is an equal opportunity employer

We are committed to increasing aColorado for ALLof our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.