Philanthropy Program Coordinator Gifts & Grants

Fred Hutchinson Cancer Center is an independent nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation HIV/AIDS prevention immunotherapy and COVID-19 vaccines Fred Hutch has earned a reputation as one of the worlds leading cancer infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology infusion radiation proton therapy and related services and network affiliations with hospitals in five states. Together our fully integrated research and clinical care teams seek to discover new cures to the worlds deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration compassion determination excellence innovation integrity and respect. Our mission is directly tied to the humanity dignity and inherent value of each employee patient community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Program Coordinator Gifts & Grants is a member of the Gifts & Grants program and reports to the Associate Vice President Philanthropy. The Gifts & Grants program focuses on relationship-based fundraising to secure gifts from individuals corporate partners and foundations.

The Program Coordinator Gifts & Grants manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropys infrastructure and operational goals. The Program Coordinator Gifts & Grants provides central administrative support for program leaders and staff including coordinating departmental meetings calendars and special leadership and programmatic initiatives.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

• Provide administrative support for the Associate Vice President Philanthropy and other program leaders within Gifts & Grants including meeting planning material development and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of programs central operations including purchase orders and supplies.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings and event support.
• Coordinate with the Gift Services team to ensure accurate and timely processing acceptance and acknowledgement of gifts and troubleshoot issues in a timely and efficient manner.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling drafting agendas and taking minutes; managing ProCard and budget
• reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine improve and document processes and process improvements.
• Serve as an individual contributor; this role does not have people program or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalent experience.
• One year work experience.

PREFERRED QUALIFICATIONS:

• Experience supporting departmental leaders including meeting scheduling plans and materials; and entering and monitoring budget information.
• Customer service experience preferably in a nonprofit or similar setting.
• Excellent written verbal and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM Raisers Edge/RENXT or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health well-being and financial security. Benefits include medical/vision dental flexible spending accounts life disability retirement family life support employee assistance program onsite health clinic tuition reimbursement paid vacation (12-22 days per year) paid sick leave (12-25 days per year) paid holidays (13 days per year) and paid parental leave (up to 4 weeks).