Pharmacist Pharmacy Supervisor (Procurement and Inventory Management)

NOTE: THE 2-PAGE RESUME REQUIREMENT DOES NOT APPLY TO THIS OCCUPATIONAL SERIES. FOR MORE INFORMATION REFER TO REQUIRED DOCUMENTS BELOW.

Responsible for daily accountability of records and program requirements and assists pharmacy management with the responsibility for planning organizing and directing the workflow of the stock management area of pharmacy. The pharmacist works closely with and provides cross-coverage for the Pharmacy Informaticists Formulary Program Manager and Pharmacoeconomist.

Functions

• Supervises the Pharmacy Procurement program at the VA Puget Sound Health Care System a large Level 1a VA Medical Center. Leads a team of pharmacy professionals by providing strategic guidance HR actions performance appraisals time and attendance recruitment actions and training of staff.
• Drafts policies and procedures to enhance productivity improve medication security and accountability regulatory compliance Joint Commission accreditation and VHA compliance and operational performance.
• Oversee daily fund control management for pharmacy service serving as the fund control point official for obligations purchases reconciliations budgetary trends and formulates the annual pharmaceutical budget.
• Serves as purchase card approving official for pharmacy service maintaining compliance with all Federal VHA and local acquisition regulations budget limits and proper documentation for purchases.
• Manages all pharmaceutical inventory for the VA Puget Sound Health Care System including purchasing receipt storage distribution formulary adherence reverse distribution and inventory optimization using technology and best practices.
• Ensures the integrity of pharmaceuticals through adherence to the Drug Supply Chain Security Act and ensures proper storage and security of medications throughout the hospital.
• Monitors and ensures compliance with DEA regulatory guidelines to include ordering storage distribution reporting and destruction of controlled substances. Oversees DEA biennial inventories and annual wall-to-wall inventories with strict adherence to regulatory and VHA requirements.
• Monitors inventory levels using Pharmaceutical Prime Vendor (PPV) software and account manager collaboration to ensure compliance with VA pharmaceutical contracts.
• Develop inventory management procedures to reduce overstock and stock-outs and streamlines pharmacy drug and pharmaceutical supply storage areas.
• Reviews CMOP backorders and adapts local inventory to meet patient needs collaborating with operations supervisors for effective inventory management.
• Integrates medication safety initiatives into inventory management through procurement of unit-of-use products and ISMP best practices to reduce the risk of medication errors; and oversees medication recalls for the health-system.
• Proactively identifies medication shortages formulates mitigation strategies and communicates shortages to staff to ensure uninterrupted patient care.

Work Schedule: Monday-Friday 8am-4:30pm
Telework: Not available
Virtual: This is not a virtual position
Functional Statement #: 000000
Relocation Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the Required Documents section of this announcement.

As a condition of employment for accepting this position you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

NOTE: THE 2-PAGE RESUME REQUIREMENT DOES NOT APPLY TO THIS OCCUPATIONAL SERIES. FOR MORE INFORMATION REFER TO REQUIRED DOCUMENTS BELOW.

To qualify for this position applicants must meet all requirements within 30 days of the closing date of this announcement.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Education:
  • Graduate of an Accreditation Council for Pharmacy Education (ACPE) accredited College or School of Pharmacy with a baccalaureate degree in pharmacy (BS Pharmacy) and/or a Doctor of Pharmacy (Pharm.D.) degree. Verification of approved degree programs may be obtained from the Accreditation Council for Pharmacy Education 20 North Clark Street Suite 2500 Chicago Illinois 60602-5109; phone: or through their Web site at: (NOTE: Prior to 2005 ACPE accredited both baccalaureate and Doctor of Pharmacy terminal degree program. Today the sole degree is Doctor of Pharmacy.)
  • Graduates of foreign pharmacy degree programs meet the educational requirement if the graduate is able to provide proof of achieving the Foreign Pharmacy Graduate Examination Commission (FPGEC) Certification which includes passing the Foreign Pharmacy Graduate Equivalency Examination (FPGEE) and the Test of English as a Foreign Language Internet-Based Test (TOEFL iBT).
• Licensure: Full current and unrestricted license to practice pharmacy in a State Territory Commonwealth of the United States (i.e. Puerto Rico) or the District of Columbia. The pharmacist must maintain current registration if this is a requirement for maintaining full current and unrestricted licensure. A pharmacist who has or has ever had any license(s) revoked suspended denied restricted limited or issued/placed in a probationary status may be appointed only in accordance with the provisions in VA Handbook 5005 Part II Chapter 3 section B paragraph 16.
  • NOTE: Individuals who have or have had multiple licenses and had any such license revoked for professional misconduct professional incompetence or substandard care or who surrendered such license after receiving written notice of potential termination of such license by the State for professional misconduct professional incompetence or substandard care are not eligible for appointment to the position unless such revoked or surrendered license is fully restored (38 U.S.C. 7402(f)). Effective November 30 1999 this is a requirement for employment. This requirement does not apply to licensed pharmacists on VA rolls as of that date provided they maintain continuous appointment and are not disqualified for employment by any subsequent revocations or voluntary surrenders of State license registration or certification.
• English Language Proficiency: Pharmacists must be proficient in spoken and written English as required by 38 U.S.C. 7402(d) and 7407(d).

Grade Determinations:

Pharmacy Supervisor GS-13

Experience: In addition to the GS-12 requirements must have 1 year of experience equivalent to the next lower grade level.

Assignments: Candidates at this grade level are to be in one of the assignments listed below. For all assignments above the full performance level the higher level duties must consist of significant scope administrative independence complexity (difficulty) and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

Pharmacy Supervisor: Responsible for the professional and administrative management of an assigned area in pharmacy service to include budgetary execution. Such individuals have responsibilities for supervising multiple pharmacists and technicians. Manages people maintains effective interdepartmental relations and cooperates with other services to accomplish the medical facilitys mission and goals. Develops performance standards assures that the program area is compliant with all regulatory and accrediting body requirements designs and implements orientation and training programs for staff and develops and maintains systems to monitor the performance of staff activities. Develops policies and procedures relative to their assigned area. Pharmacists assigned to this position must demonstrate the following KSAs:

1. Ability to effectively supervise subordinate staff.
2. Ability to communicate orally and in writing to persuade and influence clinical and management decisions.
3. Expert understanding of regulatory and quality standards pertaining to pharmacy.
4. Skill in managing people or programs.

Preferred Experience:

• Experience leading a pharmacy procurement pharmacy logistics or pharmacy supply program at a large hospital or national pharmaceutical procurement office.
• Expertise in MS Excel and assessing large data. Preferred experience in SQL and Pyramid analytics tools.
• Demonstrated experience in developing pharmaceutical budgets pharmaceutical inventory management including optimization of inventory levels drug shortage mitigation regulatory compliance and use of the federal Prime Vendor system in a high-complexity healthcare environment.
• Experience serving as a fund control point official or government purchase card approving official with a strong understanding of VA DEA Federal Acquisition Regulations (FAR) contracting documentation standards and fiscal stewardship in a pharmacy operation.
• Hands-on involvement with large-scale medication procurement storage recall response and DEA controlled substances management including biannual DEA inventory completion DEA Controlled Substance Ordering System (CSOS) and Drug Supply Chain Security Act (DSCSA) compliance.
• Effective collaboration with pharmacy operations logistics and clinical teams to implement medication safety initiatives cost-containment strategies and best practices in a highly complex medical center.
• Experience implementing pharmacy automation and software systems to streamline pharmacy procurement (Pharmaceutical Prime Vendor software Omnicell Pyxis ScriptPro Inventory Management system); optimal experience with integrating pharmacy procurement or pharmacy supply operations with the new Federal Electronic Healthcare Records (Oracle Cerner or MHS Genesis) in pharmacy ordering replenishment and inventory management.

Reference: For more information on this qualification standard please visit full performance level of this vacancy is GS-13.

Physical Requirements: This work requires heaving lifting (45lbs and over) moderate lifting and carrying (15-44lbs) light lifting (under 15lbs) reaching above shoulder use of fingers both hands required standing repeated bending near vision correctable at 13 to 16 to Jaeger 1 to 4 far vision correctable in one eye to 20/20 and to 20/40 in the other depth perception ability to distinguish basic colors ability to distinguish shades of colors hearing (aid may be permitted) mental and emotional stability.