Personal AssistantLegal Secretary

Personal Assistant / Legal Secretary (35 Years Law Firm Experience)

Location: Los Angeles CA

About Us

We are a legal consulting and recruiting company that partners with leading law firms across the United States to connect them with exceptional legal talent. One of our clients a well-established and growing law firm in Los Angeles California is seeking an experienced Personal Assistant / Legal Secretary with 35 years of law firm experience to support attorneys in a fast-paced litigation practice.

This is an excellent opportunity for a highly organized professional who thrives in a dynamic legal environment and enjoys providing high-level administrative and litigation support.

Position Overview

The Personal Assistant / Legal Secretary will provide comprehensive administrative and legal support to attorneys while managing day-to-day office responsibilities. The ideal candidate has extensive experience in a law firm setting is proficient with state and federal court filings and is comfortable managing multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities

• Provide administrative and executive support to attorneys.
  
• Prepare proofread and format legal correspondence pleadings and other legal documents.
  
• Prepare and electronically file documents in state and federal courts.
  
• Maintain attorney calendars and coordinate meetings hearings depositions and appointments.
  
• Schedule meetings and manage attorney travel and logistics as needed.
  
• Prepare organize and maintain trial notebooks exhibits and case files.
  
• Coordinate trial preparation and assist attorneys before and during trial.
  
• Manage incoming calls emails and client communications professionally.
  
• Organize and maintain physical and electronic client files.
  
• Monitor deadlines and ensure timely completion of assigned tasks.
  
• Communicate with clients opposing counsel court personnel and vendors.
  
• Perform additional administrative and secretarial duties as assigned.
  

Required Qualifications

• High school diploma or equivalent; associates or bachelors degree preferred.
  
• 35 years of experience as a Legal Secretary Legal Assistant Executive Assistant or Personal Assistant in a law firm.
  
• Experience with state and federal court filings.
  
• Experience preparing trial notebooks and supporting trial preparation.
  
• Strong calendar management and meeting scheduling experience.
  
• Excellent written and verbal communication skills.
  
• Strong organizational skills with exceptional attention to detail.
  
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
  
• Proficiency with Microsoft Office Suite Adobe Acrobat Outlook and legal document management systems.
  

Preferred Qualifications

• Experience supporting litigation attorneys.
  
• Familiarity with legal billing and time entry software.
  
• Experience coordinating depositions mediations and court appearances.
  
• Knowledge of California court rules and filing procedures.
  

Core Competencies

Successful candidates will possess:

• Strong organizational and multitasking abilities.
  
• Exceptional attention to detail.
  
• Professional communication and interpersonal skills.
  
• Ability to maintain confidentiality and exercise discretion.
  
• Excellent time management and problem-solving skills.
  
• Ability to work independently and collaboratively.
  
• Commitment to providing outstanding administrative support.
  

Why Join Our Client

• Competitive compensation based on experience.
  
• Comprehensive benefits package.
  
• Opportunity to work with a respected and growing Los Angeles law firm.
  
• Professional development and long-term career growth.
  
• Collaborative and supportive team culture.
  
• Opportunity to support experienced attorneys on sophisticated litigation matters.
  

If you are an experienced Personal Assistant / Legal Secretary with 35 years of law firm experience and expertise in state and federal court filings trial preparation and attorney support we encourage you to apply.