Payroll Coordinator

Title: Support Staff: Payroll Coordinator

Department: Treasurers Office

Reports To: Treasurer/Assistant Treasurer

Employment Status: Regular Full-Time

FLSA Status: Non-exempt

Paygrade: 72

Position Summary:

Coordinate and process the districts semi-monthly payroll ensuring the accurate and timely payment of employee wages. Oversee payroll operations maintain accurate payroll records and ensure compliance with applicable laws regulations reporting requirements and district policies and procedures.

Essential Functions:

1. Coordinate the maintenance of all payroll records in an organized and efficient manner as described by the Auditor of State.
2. Coordinate and complete all required monthly quarterly and annual reports and payments to applicable agencies and entities including but not limited to the Internal Revenue Service (IRS) State of Ohio State Teachers Retirement System (STRS) and School Employees Retirement System (SERS).
3. Calculate and process semi-monthly payroll ensuring accurate and timely payment of employee wages through direct deposit.
4. Prepare verify and distribute annual W-2 forms to employees ensuring accuracy and compliance with applicable tax reporting requirements.
5. Prepare and distribute employee salary notices ensuring accuracy and timely communication of compensation information.
6. Reconcile the districts payroll bank account ensuring accurate transactions and timely resolution of discrepancies.
7. Prepare salary and fringe benefit cost projections as requested to support district budgeting and financial planning.
8. Assist with the monthly reconciliation and balancing of the districts financial records to ensure accuracy and consistency.
9. Provide accurate payroll and financial information to district staff to support the preparation of grants reports and other required documentation.

Other Duties and Responsibilities:

1. Maintain confidentiality of non-public information.
2. Maintain an appropriate personal appearance.
3. Comply with all district policies procedures and safety and health regulations.
4. Support district initiatives and strategic goals as assigned.
5. Perform other duties as assigned by the Treasurer/designee.

Qualifications:

1. High school diploma required.
2. Associates or bachelors degree in accounting business administration or a related field strongly preferred.
3. Previous experience in accounting bookkeeping or financial recordkeeping preferred.
4. Alternative to the above qualifications as the Treasurer Superintendent and/or Board of Education may find appropriate.

Required Knowledge Skills and Abilities:

1. Knowledge of accounting principles practices and procedures particularly those related to payroll processing and financial recordkeeping.
2. Ability to work independently manage multiple responsibilities establish priorities and meet established deadlines.
3. Strong organizational skills with a demonstrated commitment to accuracy attention to detail and thoroughness.
4. Proficiency in computer applications including spreadsheets word processing databases and financial management systems.
5. Knowledge of State of Ohio school district financial and payroll software systems or the ability to acquire such knowledge.
6. Strong mathematical and analytical skills including the ability to perform accurate calculations and reconcile financial information.
7. Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and financial information.
8. Effective interpersonal and communication skills with the ability to work cooperatively and professionally with employees administrators and external agencies.
9. Ability to perform effectively under pressure while maintaining accuracy and meeting established deadlines.
10. Ability to be bonded.

Working Conditions:

1. Repetitive hand motions (typing/computer).
2. Potential exposure to blood or other bodily fluids and tissue.
3. Occasional operation of a vehicle in inclement weather.
4. Regular requirement to sit stand walk talk hear see read reach with hands and arms stoop crouch and kneel.
5. Occasional requirement to lift carry push and pull various items; for example office supplies up to 25 lbs.

NOTE: The above lists may not be ranked in order of importance.

CONDITIONS OF EMPLOYMENT:

1. Length of Employment: One-Year Limited Contract
2. Salary: Based on current classified salary schedule with appropriate experience and training
3. Fringe Benefits: Based on current classified handbook
4. Must pass criminal background check and meet all state employment requirements

Required Experience:

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