Payroll Coordinator Human Resources

REPORTS TO: Compensation & Payroll Administrator
FLSA STATUS: Exempt - Professional
CLASSIFICATION:Personnel System - Requires satisfactory completion of a six-month probationary period.
PAYGRADE:120 -$63172 - $75253 - Depending on Qualifications.
SAFETY SENSITIVE: No

Purpose of Job
The purpose of this job is to coordinate the processing of payroll for the ACCGov workforce and ensure compliance with all relevant laws and regulations. This position involves working closely with various departments employees and external entities to deliver timely and accurate compensation to all employees on behalf of the Athens-Clarke County Human Resources Department. Duties and responsibilities include but are not limited to payroll processing compliance and reporting employee records management payroll issue resolution communication and training system maintenance and upgrades continuous improvement and refinement of the payroll process and performing other duties as assigned.

Job Related Requirements
Work Schedule: Monday - Friday 8:00 am - 5:00 pm. Occasional nights and weekends may be required.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation responsible for the safety readiness and operation of the vehicle and must abide by ACCGovs safe driving policy.

Emergency Position
This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather utility failure fire or other forced evacuations or as determined by the Manager.

Bachelors degree in Human Resources Management Business Accounting/Finance or related discipline with four years of payroll accounting financial management or related experience required; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for the position.

Must have the ability to obtain professional certification in the field of Human Resources which may include SHRM PHR PSHRA CPP CCP or similar certification within 24 months of date of hire.

Must possess a valid drivers license.

Experience with Judicial and Teachers Retirement Systems including related payroll processing and retirement benefits requirements is preferred.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Processes bi-weekly monthly and retiree payroll cycles ensuring accurate and timely payments. Collects verifies and enters employee data such as working hours leaves deductions and additions into the payroll system. Reviews and audits time entry to ensure accuracy. Calculates and processes salary wages overtime premium pay retroactive pay over payments and other compensation elements according to established pay scales and policies.

Works with the HRIS Developer FIS Developer and IT staff to ensure the integrity and functionality of the payroll system. Develops expertise in payroll software and leverages available functionality to maximize accuracy and efficiency of the payroll process. Assists with the configuration and maintenance of the payroll software including system codes controls user permissions and system tests. Documents and communicates changes as appropriate.

Performs payroll duties of the Compensation and Payroll Administrator in their absence.

Provides professional staff support to departments which includes interpreting laws rules regulations and policies related to payroll and makes recommendations for policy and procedural changes.

Assists with payroll software updates and system improvements. Assists in establishing goals and priorities for the payroll system.

Maintains current knowledge of relevant state and federal laws as they pertain to payroll functions. Ensures all policy and procedures in assigned areas are up to date and in compliance with applicable law rules and regulations.

Ensures that new supervisors are setup with proper permissions in payroll software application.

Administers tax withholding benefits deductions retirement contributions and other payroll-related deductions.

Prepares and balances required monthly quarterly and annual reports including W2s federal state and other payroll-related reports; submits reports to the appropriate agencies.

Calculates and responds to requests for garnishments levies and child support deductions; serves employee levies.

Generates and distributes payroll reports for internal departments and external agencies as needed.

Generates Corebridge retirement import files into payroll software.

Maintains and updates employee payroll records including personal information tax status and direct deposit details.

Reviews and monitors status of employees that are on administrative leave suspension and military leave to ensure accurate time entry.

Responds to employee inquiries related to payroll deductions and tax withholding.

Investigates and resolves payroll discrepancies or errors promptly and efficiently.

Manages and enters special pay adjustments and payroll corrections.

Collaborates with HR and ACCGov departments to address payroll-related concerns and implement corrective actions.

Communicates payroll-related policies and procedures to employees and ensures understanding and compliance.

Manages coordinates and conducts periodic training sessions on time reporting in Munis ESS payroll procedures and relevant policies.

Ensures that training materials are updated.

Maintains and manages calendar meetings for biweekly payroll calls.

Audits departments to ensure proper documentation of payroll procedures and the correct documentation of employee work time; makes recommendations concerning same.

Suggests and implements process improvements to enhance the efficiency and accuracy of payroll operations.

Knowledge Skills and Abilities

Knowledge of the policies procedures and activities of the Athens-Clarke County Human Resources Department as they pertain to the performance of duties relating to the position of Payroll Coordinator.

Knowledge of the terminology used within the department. Has the ability to communicate effectively with supervisors and other staff members. Effective communication and interpersonal skills.

Knowledge of governmental accounting bookkeeping and relevant human resources and payroll software applications.

Knowledge of relevant state and federal laws as they pertain to payroll deductions policies and reporting procedures.

Knowledge of personnel policies; state garnishment codes and procedures; departmental rules and regulations; and accepted payroll accounting procedures requiring judgment selection and interpretation in application.

Knowledge of HRIS (Human Resources Information System) payroll software and MS Office applications particularly Excel.

Knowledge of payroll regulations tax laws and labor laws.

Ability to compile organize prepare and maintain an assortment of records reports and information in an effective manner and according to departmental and/or governmental regulations.

Ability to devote strong attention to detail and accuracy. Excellent organizational and time-management skills. Exceptional problem-solving abilities.

Ability to maintain confidentiality and handle sensitive information with discretion.

Ability to use independent judgment in routine and non-routine situations.

Ability to perform mathematical calculations.

Ability to utilize and understand computer applications and techniques (including database management software) as necessary in the completion of daily assignments.

Ability to plan organize and/or prioritize daily assignments and work activities.

Ability to comprehend and apply regulations and procedures of the office.

Ability to use standard office equipment including but not limited to computer copier and printer.

PHYSICAL REQUIREMENTS:Must be physically able to operate a variety of machinery and equipment including a computer printer calculator telephone copier and facsimile machines and audio/visual equipment. Must be able to use body members to work move or carry objects or materials. This position requires: walking standing bending stooping pushing pulling lifting fingering grasping feeling seeing talking hearing and repetitive motions. Must be able to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.

DATACONCEPTION:Requires the ability to compare and/or judge the readily observable functional structural or compositional characteristics (whether similar to or divergent from obvious standards) of data people or things.

INTERPERSONAL COMMUNICATION:Requires the ability to hear speak and/or signal people to convey or exchange technical legal and administrative information includes receiving assignments and/or directions from supervisors and giving assignments and/or directions to co-workers.

LANGUAGE ABILITY:Requires the ability to read a variety of guidelines laws regulations records reports ordinances and informational documentation directions instructions and methods and procedures. Requires the ability to prepare correspondence an various payroll related forms using prescribed formats and conforming to all rules of punctuation grammar diction and style. Requires the ability to speak to people such as supervisors directors subordinates and the general public with poise voice control and confidence.

INTELLIGENCE:Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primaryoccupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE:Requires the ability to record and deliver information to explain procedures and to follow oral and written instructions. Must be able to communicate effectivelyand efficiently in a variety of administrative technical or professional languages including payroll practices federal and state law related to payroll practices and standard computer software program terminology.

NUMERICAL APTITUDE:Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages and decimals; and interpret graphs and charts.

FORM/SPATIALAPTITUDE:Requires the ability to inspect items for proper length width and shape visually using office equipment.

MOTOR COORDINATION:Requires the ability to coordinate hands and eyes in using office equipment such as computers telephones and calculators. Requires the ability to use the keyboard lift bend push and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY:Requires the ability to handle a variety of items such as a computer printer calculator telephones copier and facsimile machines and audio/visual equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimum levels of eye/hand/foot coordination.

COLOR DISCRIMINATION:Requires the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT:Requires the ability to deal with people beyond givingand receiving instructions. Must be adaptable to performing under considerable stress whenconfronted with an emergency.

PHYSICAL COMMUNICATION:Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.