Payroll Analyst

Job Description

The Department of Neurology has an outstanding opportunity for a Payroll Analyst to join their team.

About this Opportunity

Reporting to the Human Resources Department Manager the Payroll Analyst is responsible for administering and overseeing complex payroll compensation and leave activities for Department of Neurology faculty staff and trainees. This position serves as a departmental subject-matter expert on payroll and compensation administration and is responsible for ensuring employees are paid accurately timely and in compliance with University School of Medicine state and federal requirements.

In addition to operational payroll responsibilities the position conducts HR and workforce analytics to support departmental planning and leadership decision-making. This includes compensation and internal equity analysis workforce and turnover metrics internal auditing employee service and milestone data and other HR reporting and analysis.

Key Responsibilities

Payroll & Leave Management 50%

• Manage complex payroll activities for Department of Neurology faculty staff and trainees by independently performing payroll review reconciliation statistical and data analysis and problem resolution.
• Ensure payroll transactions are accurate timely and compliant with University School of Medicine state and federal requirements. Identify discrepancies and independently research and resolve complex payroll issues.

• Manage and analyze faculty and staff compensation actions including salary changes costing allocations hospital funding practice plan compensation additional compensation temporary pay increases retention increases and other compensation elements.

• Maintain a comprehensive understanding of School of Medicine faculty compensation structures and analyze changes to faculty compensation and distributions including X/Y/Z salary components clinical and administrative compensation costing allocations hospital funding and other applicable compensation elements.

• Exercise independent judgment and advanced analytical skills to research complex payroll compensation and leave questions and recommend accurate compliant and fiscally responsible solutions.

• Review payroll and compensation transactions for accuracy and consistency with approved appointment salary FTE funding and compensation documentation.

• Serve as a departmental resource for faculty staff managers and leadership regarding payroll compensation and leave policies and procedures.

• Provide guidance to faculty and staff regarding leave options and associated payroll impacts including FMLA Washington Paid Family and Medical Leave unpaid leaves of absence FTE changes and other leave programs based on the applicable employment category.

• Coordinate complex payroll and leave matters with central UW and School of Medicine partners as appropriate and ensure necessary departmental documentation and approvals are maintained.

• Establish and maintain controls and tracking mechanisms to ensure payroll and compensation actions are completed accurately and within required deadlines.

Reports Analysis & Process Improvement 20%

• Develop and maintain centralized tracking mechanisms to monitor payroll components compensation elements leave activity funding changes and related transactions for Department of Neurology faculty staff and trainees.

• Prepare recurring and ad hoc reports and perform comparative and trend analyses related to payroll compensation leave and other HR activities to support departmental planning and decision-making.

• Conduct in-depth analyses of payroll compensation and leave processes to identify risks discrepancies inefficiencies and opportunities for improvement; recommend and implement appropriate solutions.

• Develop and maintain internal controls standard operating procedures and departmental workflows to ensure payroll compensation and leave processes are accurate efficient and compliant with University and School of Medicine requirements.

• Identify departmental operational needs and independently recommend design and implement improvements to payroll compensation and leave workflows.

• Perform routine audits and reconciliations of payroll and compensation data and proactively identify and resolve inconsistencies.

• Develop and maintain training materials standard operating procedures guides and other resources related to payroll compensation and leave administration.

• Provide training and procedural updates to managers supervisors faculty staff and trainees regarding departmental payroll and leave processes and applicable policy changes.

HR Analytics 20%

• Develop maintain and analyze workforce and HR data for the Department of Neurology to support compensation planning workforce management internal equity and strategic decision-making.

• Conduct faculty and staff compensation analyses including tracking departmental salary averages and ranges reviewing internal salary relationships evaluating equity and salary compression and providing comparative data to support compensation decisions.

• Prepare compensation analyses and supporting documentation for proposed salary adjustments retention increases in-grade salary increases temporary pay increases additional compensation and other faculty and staff compensation requests.

• Compile and analyze data to support annual compensation processes including merit increases and other departmental or University salary programs.

• Develop and maintain workforce metrics related to employee turnover retention vacancies length of service and other key employment trends. Analyze changes over time and identify trends or areas requiring further review.

• Track employee service anniversaries length of service appointment dates and other employment milestones to support workforce planning reporting and employee recognition activities.

• Conduct routine internal audits of HR payroll compensation position and employee data to identify discrepancies maintain data integrity and support compliance with University and School of Medicine requirements.

• Develop dashboards reports and other analytical tools that provide department leadership with meaningful workforce and compensation information.

• Prepare recurring and ad hoc HR reports and analyses for departmental HR and administrative leadership to support workforce planning budgeting compensation review recruitment retention and organizational decision-making.

• Maintain accurate historical HR and compensation data and develop mechanisms for monitoring trends and supporting year-over-year analysis.

Other Duties as Assigned 10%

• Provide cross-coverage and back-up support for Department of Neurology HR operations during staff absences vacancies periods of increased workload and other operational needs to ensure continuity of critical HR functions.

• Provide back-up support for staff HR activities including recruitment and hiring position and compensation actions employee changes onboarding and offboarding and related HR transactions and processes.

• Provide back-up support for faculty appointments and academic HR activities including new appointments reappointments promotions appointment changes and coordination of required School of Medicine and University processes.

• Assist with faculty and staff onboarding and appointment-related activities as needed including coordination and tracking of required documentation and approvals.

• Participate in departmental HR projects and initiatives and provide additional support for payroll compensation faculty affairs and HR operations as assigned by the Manager of Human Resources.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

• Bachelors degree in Accounting Business Public Administration or related field and two years or more of payroll and fiscal administration experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Desired Qualification

• Knowledge of and familiarity with University policies procedures and systems (Workday FIS CTM)
• Knowledge of Washington State employment law and University of Washington human resource payroll leave policies
• Payroll time and leave HR experience in an academic setting
• Some understanding of the fellow appointment and management processes within the School of Medicine at the University of Washington and relationships with outside institutions (Seattle Childrens Hospital Seattle Childrens Research Institute Fred Hutchinson Cancer Research Center etc.)

Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department. Please address the following in your cover letter:

• Describe your experience with payroll compensation time and leave or related HR and financial processes.
• Provide an example of a complex payroll compensation or financial issue you identified analyzed and helped resolve.

Working Conditions

• This is a hybrid position that may require up to three days per week in the office to support in-person business needs.
• This role involves working in a shared office space with additional team members.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.