Part-Time School Administration Assistant

• Serve as the primary point of contact for the school office greeting visitors and answering phones in a professional and welcoming manner maintaining protocols of school security identified by the school
• Manage daily student attendance records and student and guest sign-in/sign-out processes with accuracy
• Provide administrative support to the principal teachers and staff
• Maintain student files records and databases in accordance with school policies
• Maintain student health records including annual report submission to state database and organization of forms/medication for school field trips
• Support students throughout the school day including attending to students needs when the school nurse is not available
• Assist with school communications including newsletters emails and announcements
• Maintain a log of parent volunteers including ensuring parent volunteers meet necessary qualifications
• Support lunch and recess monitor schedule
• Monitor staff attendance securing substitute teachers when needed
• Coordinate and support school events meetings and activities
• Handle incoming and outgoing mail deliveries and general office correspondence
• Maintain collection of office supplies and ensure the office environment is organized and efficient
• Assist with tuition records forms and other clerical tasks as needed
• Respond to parent inquiries and direct concerns appropriately
• Uphold confidentiality and professionalism in all interactions
• Support the schools mission by modeling Catholic values
• Oversee Latchkey responsibilities including scheduling and staffing
• Perform all other duties as assigned

• Prior office or administrative experience preferably in a school setting
• High school diploma required; associates or bachelors degree preferred
• Willingness to support the mission of St. Joseph Catholic School and Catholic education
• Proficiency in office software (Google Workspace Microsoft Office student information systems (FACTS or similar))
• Strong organizational communication and interpersonal skills
• Ability to multitask prioritize and meet deadlines in a fast-paced environment
• Experience handling confidential information with discretion
• Ability to work collaboratively with faculty staff parents and parish community

Required Experience:

Junior IC