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Paralegal & Office Administrator
Job Location:
Job Location:
Minneapolis, MN - USA
Yearly Salary:
USD 70000 - 90000
Yearly Salary:
Posted:
6 October 2026 (22 days ago)
Posted:
Application Deadline:
3 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About Mesabi Metallics:
When you join the team at Mesabi Metallics you become part of a pioneering group advancing sustainable mining
practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment supporting environmental stewardship and generatingvaluefor all stakeholders. You will be joining us at a pivotal moment in Minnesotas mining history: Mesabi Metallics cutting-edge iron ore mining and pelletization project is currently under construction. Once completed it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
More importantly youll be immersed in a positive supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability integrity inclusivity innovation teamwork determination and performance and our employees are empowered to make a difference every day.
At Mesabi Metallics you are part of a legacy of excellence playing a key role in shaping the future of global infrastructure and industry.
Position Summary:
Mesabi Metallics is seeking a highly organized detail-oriented and dependable Paralegal & Office Administrator to support our in-house legal team and manage the day-to-day administrative operations of our Minneapolis this dual-focus role you will be an essential partner to in-house counsel assisting with commercial contract administration corporate record-keeping and document review while ensuring seamless office management. The ideal candidate thrives in a fast-paced corporate environment brings exceptional organizational rigor to digital records and compliance deadlines and handles proprietary and privileged information with absolute discretion.
Job Responsibilities:
1. In-House Legal Operations & Paralegal Support
2. Office Administration & Executive Support
When you join the team at Mesabi Metallics you become part of a pioneering group advancing sustainable mining
practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment supporting environmental stewardship and generatingvaluefor all stakeholders. You will be joining us at a pivotal moment in Minnesotas mining history: Mesabi Metallics cutting-edge iron ore mining and pelletization project is currently under construction. Once completed it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
More importantly youll be immersed in a positive supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability integrity inclusivity innovation teamwork determination and performance and our employees are empowered to make a difference every day.
At Mesabi Metallics you are part of a legacy of excellence playing a key role in shaping the future of global infrastructure and industry.
Position Summary:
Mesabi Metallics is seeking a highly organized detail-oriented and dependable Paralegal & Office Administrator to support our in-house legal team and manage the day-to-day administrative operations of our Minneapolis this dual-focus role you will be an essential partner to in-house counsel assisting with commercial contract administration corporate record-keeping and document review while ensuring seamless office management. The ideal candidate thrives in a fast-paced corporate environment brings exceptional organizational rigor to digital records and compliance deadlines and handles proprietary and privileged information with absolute discretion.
Job Responsibilities:
1. In-House Legal Operations & Paralegal Support
- Contract Administration & Review: Assist counsel with drafting proofreading redlining and formatting commercial agreements amendments procurement contracts and nondisclosure agreements (NDAs); manage signature routing and execution tracking.
- Document & Matter Management: Maintain organize and structure the companys digital legal repository (SharePoint/cloud document libraries) enforcing standard naming conventions version control and metadata tagging across contracts and corporate matters.
- Corporate Governance & Entity Management: Maintain corporate books resolutions board minutes certificates of authority and regulatory filings; assist with tracking entity compliance and reporting obligations.
- Legal Research & Discovery Support: Perform factual inquiries basic legal research and regulatory and court document retrieval; assist counsel with document collections litigation hold notices and discovery responses when necessary.
- Privilege & Confidentiality: Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion.
2. Office Administration & Executive Support
- Office & Vendor Operations: Manage day-to-day administrative functions of the office serving as the point of contact for office vendors supply inventory facility needs and incoming/outgoing mail and deliveries.
- Calendar & Deadline Coordination: Maintain legal department calendars track statutory contractual and regulatory deadlines and coordinate schedules across internal business teams and external counsel.
- Meeting & Presentation Preparation: Organize legal meetings prepare agendas compile briefing binders and presentations take accurate meeting minutes and track action items to completion.
- Travel & Billing Coordination: Arrange travel itineraries and logistics for the legal team; review code and track outside counsel legal invoices and departmental expenses.
Skills and Qualifications:
Core Competencies:
Education:
Physical Requirements:None
Salary :USD 70000 to 90000 Winners Circle
Winners Circle Incentive: A bi-weekly incentive calculated as a percentage of bi-weekly wages (base pay plus overtime) and paid in the same paycheck. It is tied to the sites production of safe quality tonnes measured on Safety Quality and Tons (SQT).
Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued respected and empowered to contribute to our success.
Core Competencies:
- Proven experience as a Paralegal or Executive Assistant or similar role preferably in an in-house legal environment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and professionalism in handling confidential information.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Strong problem-solving skills and the ability to think proactively.
- Detail-oriented with a commitment to accuracy and quality.
- Ability to work independently and as part of a team.
- Flexibility and adaptability in a fast-paced environment.
- Advanced command of Microsoft 365 (Word styles/cross-referencing/redlines Excel PowerPoint Outlook and Teams).
- Strong proficiency with Microsoft SharePoint and cloud-based file management systems (e.g. configuring folders metadata and permissions).
Education:
- Bachelors degree or associate degree.
- Previous experience as a paralegal or office assistant in a legal environment.
Physical Requirements:None
Salary :USD 70000 to 90000 Winners Circle
Winners Circle Incentive: A bi-weekly incentive calculated as a percentage of bi-weekly wages (base pay plus overtime) and paid in the same paycheck. It is tied to the sites production of safe quality tonnes measured on Safety Quality and Tons (SQT).
- Construction Phase (launch of the new compensation structure through September 30 2026): paid at the 70% target level.
- Ramp Up Phase (October 1 2026 through March 31 2027): calculated against achievable production targets measured by the hour.
- Optimization Phase (from April 1 2027): tied to bi-weekly production targets.
- Health Insurance: Comprehensive medical and dental coverage with an HSA option.
- Retirement Plan: 401(k) with 6% company match.
- Lincoln STD LTD & Life Insurance: Coverage provided by Mesabi Metallics.
Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued respected and empowered to contribute to our success.
Required Experience:
Manager
About Company
Dedicated to reducing carbon emissions and environmentally sustainable mining and steel production. Supporting economic prosperity for Northern Minnesota.
