Operations Systems Administrator

EMCOR Mechanical Services (EMS) companies provide mechanical automation and energy solutions as well as a range of other professional services. From healthcare and education to technology transportation retail government and more EMS companies operate in a wide array of environments.

EMCOR Mechanical Services has an opportunity for a Systems Administrator in Norristown PA. This is hybrid role 4 days in the Norristown Office. The Systems Administratorsupports the successful onboarding transition and ongoing performance of customer facilities within the EMS HVAC National Account program. This role serves as a central point of coordination across Operating Companies National Account Teams Business Development shared EMCOR resources and customer stakeholders to ensure timely system setup (i.e. locations rates) accurate asset collection pricing/rate alignment and compliance with account requirements. The position plays a critical role in driving consistency scalability and long term account performance across the National Account portfolio.

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Manage the National Accounts master customer location document and data points.
Coordinate cross functional efforts to ensure newly awarded customer account locations are accurately and fully set up in EMCOR systems (i.e. Corrigo Enterprise JD Edwards Microsoft Smartsheet and any other platforms required).
Responsible for the location setup within Corrigo system including Property Information Customer Information Model/Task information Service Provider Assignments Rate Portfolios Price List Tax Region and all mapping for the location.
Ensure asset (location) creation and mapping between JD Edwards and Corrigo is complete inclusive of the Vertex tax region for operational and billing purposes.
Manage site transitions from award through PO uplift including initial site visits Customer introductory meetings asset collection and annual PM pricing development.
Maintain visibility into onboarding progress timelines and milestones across assigned sites.
Serve as the primary owner of asset data accuracy across all assigned locations.
Ensure all required asset data is collected validated and standardized including creation of master asset lists as required by Customer site type.
Manage ongoing asset updates resulting from equipment changes corrections additions removals or scope adjustments.
Support annual PM pricing proposals using Customer pricing templates in collaboration with Business Development.
Assist with development of confidential internal expectations related to labor hours service rates and equipment based pricing.
Provide general coordinator support for additional Customer account activities as needed.
Review pricing submissions for accuracy completeness and required adjustments prior to submission.
Support business development and account teams with site level pricing analysis margin review and renewal preparation.

Bachelors degree in business operations engineering or a related field or equivalent professional experience.
35 years of experience in coordination operations account support project management or field services.
Experience working across multiple internal teams and external stakeholders.
Strong organizational skills with the ability to manage multiple sites and priorities simultaneously.
Proficiency with Microsoft Office applications (Excel Outlook Teams); experience with asset or project tracking systems preferred.
Strong written and verbal communication skills.
Experience in account coordination asset management facilities services or operations support preferred.
Strong organizational skills with the ability to manage multiple projects and timelines simultaneously.
Attention to detail and ability to work with technical equipment data and pricing information.
Strong communication skills and ability to work cross functionally with internal teams and external partners.
Proficiency in spreadsheets & data tracking

Preferred Qualifications

Experience supporting national or enterprise level accounts.
Familiarity with HVAC service operations preventive maintenance programs or asset management.
Experience working with pricing templates service cost models or margin analysis.
Exposure to Customer facilities or similar large scale client environments.

Key Competencies
Proficiency in spreadsheets & data tracking
Cross functional collaboration
Attention to detail and data accuracy
Process improvement mindset
Time and milestone management
Professional communication and customer focus

This position works in a typical office environment.

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