Operations Assistant

We are seeking an Operations Administrator responsible to provide high level administrative support and assistance to the Management team and other assigned leadership staff. Responsible to answer inquiries and obtain information for general public customers visitors and other interested parties. Responsible to provide information regarding activities conducted at the location offices and employees within organization and organizes and coordinates multiple functions of the organization as well as special projects.

Qualifications :

• 5years of experience in related support role
• Manage incoming shipments from origin
• Review and monitor Importer Security Filings (ISF)
• Verify shipment pricing and ensure accuracy
• Update shipment timelines expected arrival dates and receiving schedules.
• Coordinate and schedule inbound containers for warehouse delivery.
• Maintain and track the Air Freight Log ensuring all records are current and accurate.
• Serve as the primary liaison between freight forwarders and customs brokers.
• Monitor shipment status and proactively address transportation or customs clearance issues.
• Communicate shipment updates to internal stakeholders and warehouse teams.
• Coordinate delivery appointments and ensure timely receipt of goods.
• Investigate and report shipment shortages discrepancies and damages.
• Ensure warehouse teams receive complete and accurate documentation before deliveries arrive.

Other:

• Ability to read write and follow instructions and procedures
• Ability to initiate and implement work procedures relevant to the organization and efficiency of the regular functions of the position
• Ability to work and communicate effectively with personnel at all levels within the organization including internal and external customers when required
• Strong written communication skills to compose appropriate e-mails to external and internal customers
• Proficiency in the use of personal computers including Microsoft products (Word Excel PowerPoint)

Education: High School Diploma or equivalent

Additional Information :

Step into a company where innovation agility and energy fuel everything we do. As part of a global organization on a strong growth trajectory youll have the chance to shape the future expand your skills and grow your career in a dynamic forwardthinking environment.

What We Offer

• A vibrant fastmoving culture where new ideas are encouraged and celebrated
• Real growth opportunities within a globally successful business thats scaling rapidly
• Up to three weeks of PTO in your first year plus 12 paid company holidays
• A comprehensive benefits package including medical dental vision Life/AD&D Short and LongTerm Disability and optional Identity Theft and Legal Protection
• medmix Employee Savings Plan / 401(k) with a 100% employer match up to 6% of your base salary
• Additional nonelective 401(k) contributions paid quarterly
• Health Savings Account with dollarfordollar company matching based on coverage level
• Flexible Spending Account (FSA) options
• Employee Assistance Health & Wellness Programs to support your wellbeing
• Flexible working hours and a hybrid onsite/homeoffice model
• Access to exclusive discounts on shopping entertainment and lifestyle perks
• A workplace committed to diversity inclusion and equal opportunity

At medmix 93% of our employees say they go above and beyond to deliver results. If youre driven curious and ready to make an impact this is your moment. Join us and accelerate your career.

All information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time