Operations Administrator 2

Overall Purpose of the Job

To carry out office duties safely and efficiently as required for our field office in Midland TX.

Key Activities and Accountabilities

1. Provide administrative support to various departments as assigned.
2. Answer telephones and direct calls or relay messages to the appropriate person in a professional/timely manner. Greet persons entering the shop and direct to correct destination. Manage inquiries from the public customers and vendors.

3. Receive and sort mail/deliveries. General photocopying filing and archiving.
4. Assist with invoicing requisitions goods receipts expense reports and any other business functions as required.
5. Maintain an organized and tidy office and common areas.

6. Directs employee inquiries concerning payroll insurance uniforms etc to proper resource.

7. Assist in setting up meeting rooms booking and ensuring materials in place.
8. Organise and co-ordinate travel arrangements for department as required.
9. Liaise with team members internal and external departments as and when required to ensure all questions and queries are resolved in a timely manner. Liaise with manager on any issues or concerns with the documentation to be processed.
10. Actively comply with Company policies including but not limited to: Quality Health Safety & Environmental (QHSE) Code of Conduct and Anti-Bribery policies procedures and processes to ensure the highest ethical standards are maintained and exposure to liability or risk to Expros reputation is minimised. If necessary report possible violations or conflicts of interest.
12. Take an active part in quality improvement processes. Identify and report any deficiencies to supervisor and obtain authorisation for any deviations from standard procedures.
13. Promote HSE awareness; take responsibility and be accountable for own safety and safety of others. Demonstrate the personal application of HSE procedures in daily performance and always follow the 12 Safety House Rules.
14. Ensure objectives set under Employee Development Plan are met

Job Knowledge and Qualifications

• High school diploma and/or GED. Previous experience in similar role typically gained through 2 years experience.
• Computer savvy with previous work experience in Microsoft office (Outlook Teams Excel Word). SAP experience is a plus.
• Ability to work and communicate professionally with all levels of employees customers and management.
• Demonstrated organizational time-management and communication skills.
• Ability to perform job duties at a high standard and communicate effectively professionally and courteously in a fast paced shop/warehouse environment.
• Comfortable working with blue collar workers and ability to quickly become a helpful resource and team member for this busy field office.
• Satisfactory results of pre-employment screening (ie background check drug/alcohol test).

PHYSICAL DEMANDS

• Regularly stand walk sit use hands and fingers handle or feel reach with hands and arms talk hear and smell.
• Requires occasional climbing balancing stooping kneeling crouching and lifting or exertion of force up to 5 lbs.
• Ability to see objects close afar and use peripheral vision is required.
• Ability to hear and take verbal direction over loud ambient noises is imperative for the safe execution of job duties. There is sufficient noise to cause the worker to shout in order to be heard above ambient noises.
• Works indoors/outdoors: occasionally subject to cold warm wet or humid conditions resulting from weather or other various conditions.
• Occasionally will work near fumes / air borne particles.