Office Support – Administration

JOB TITLE:Office Support Administrative

LOCATION:Luray Virginia (MUST be current HUBZone resident)

CLEARANCE: Must be clear-able to review and process US government CUI and ITAR.

STATUS: Part-Time - Up to 24 hrs weekly

JOB RESPONSIBILITIES:
Office Operations:

• Answer main phone and take messages.
• Maintaining visitor logs - ensuring visitors complete each required field escorting visitors etc.
• Checking mail daily ensuring mailbox stays clean and dry. Route mail.
• Identify items to order re-orders create carts while remaining cost effective then submit for approval.
• Contact Customer Service regarding missed appointments upcoming appointments appointment changes etc. access portal for upcoming appointment information.
• Set up shipments as needed ensuring cost effective shipping when available coordinating shipments with internal employees regarding equipment return or any items they need shipped deliver all shipments to appropriate drop-off location supply account information for shipping to trade shows and events etc.
• Maintain board with all state labor law posters pertinent hotline numbers employee rights information and any other documents asked to display.
• Complete E-Verify credential verification and registration for new employees.
• Manage storage device inventory.
• Assist with on/off board of employees.
• Receive shipments catalog/mark items and log into inventory.

Facility Operations:

• Coordinate with facility owner regarding office status snow removal maintenance requests escort him during his office visits etc.
• Serve as backup during any prolonged absence of cleaning personnel Ensuring office remains to standard vacuuming replacing trash taking trash over for pickup cleaning bathroom restocking etc. when applicable.
• Maintain AirDoctors Ensure filters are replaced when needed ensure backup filters are available and set up re-order as necessary.
• Order place and dispose of animal/insect traps (mice ants wasps etc.)
• POC for facility remotely monitored alarm and access security system. Monitoring facility camera system and playback.
• Maintain security access dashboard. Assign security fobs to new hires and ensure functionality maintain people and access.
• Manage office physical inventory.