Office Services Associate

Office Services Associate
Los Angeles CA (onsite)
3Month Contract
Mon-Fri 9am - 6pm

Qualifications :

• Seeking a Senior On-Site Services Specialist for a temporary assignment supporting a legal office environment. This role is responsible for document production mail and shipping services scanning hospitality support reception coverage records management and general office services. The ideal candidate will have legal industry experience strong customer service skills and the ability to work independently while handling highly confidential and time-sensitive documents.

  Responsibilities

• Operate high-volume copy scanning printing binding and finishing equipment.
• Perform scanning file conversion file naming OCR processing electronic file management and Table of Contents (TOC) management.
• Handle highly sensitive and confidential legal documents with accuracy and attention to detail.
• Perform quality control checks and ensure all completed work meets client specifications and deadlines.
• Maintain and troubleshoot copier equipment clear paper jams perform routine maintenance and coordinate service calls as needed.
• Process incoming and outgoing mail packages faxes and shipments; apply postage and maintain shipping/receiving records.
• Complete mail runs and deliver documents supplies and completed projects to designated locations.
• Assist with filing document archiving records management and purging of files.
• Maintain inventory of office supplies and distribute materials as required.
• Calculate job charges and maintain billing meter and service logs.
• Respond to customer requests and provide status updates on projects and services.
• Provide professional support to legal secretaries paralegals associates partners project managers and executive-level personnel.
• Assist with hospitality services meeting room and conference room setup and backup reception duties.
• Support building services including office moves light maintenance re-lamping housekeeping and other facility-related tasks as assigned.
• Coordinate off-site projects and vendors when required.
• Operate bindery equipment paper cutters hole drills joggers tape machines shrink-wrap machines stackers electric staplers scales postage meters fax machines and related office equipment.
• Travel between customer buildings when required.
• Perform additional duties as assigned.
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Additional Information :

Candidates must be able to lift 50 pounds and stand for extended periods of time.

Remote Work :

No

Employment Type :

Contract