Office Secretary III

If you are looking foran exciting career with great benefits pension generous leave competitivesalary and the opportunity for advancement and professional growth apply tojoin the DPSCS team today!

The Department ofPublic Safety and Correctional Services (DPSCS) is seeking dedicated candidatesto fill important roles within our department. We are one of the largestdepartments in Maryland with nearly 12000 employees and a budget of more than$1 order to fulfill our mission of promoting safety we haveincreased security at our institutions while leading the way in innovativerestorative justice projects that will help offenders reintegrate into societyupon release.

As a member of theDPSCS team you can have a fulfilling career while also enjoying a wide rangeof benefits such as medical and dental coverage paid time off (i.e. vacationsick leave) becoming vested in the State pension supplemental retirementoptions and even joining the Maryland State Employees Credit Union.

Washington County

Maryland Correctional Training Center

18800 Roxbury Road

Hagerstown MD 21746

To provide secretarial and administrative supportto one or more administrative officials and staff including routine andspecialized complex secretarial services.

Provides secretarial support to the threeadministrators at the Maryland Correctional Institution complex in apotentially volatile environment. Ancillary support is provided for otheradministrative secretaries during absences.

Responsible for scheduling policy reviews andediting of internal policies and forms for required annual review in accordancewith the State of Maryland Policy guidelines and maintained electronically on apersonal computer and in manuals. Thisposition assists the audit coordinator and audit staff with institutionalpolicy compliance with audit standards.Policies are edited for grammar punctuation spelling and recommendedrevisions are made to reflect current procedures at the facility. New forms to be used by staff are developedadded to policy and reported to Headquarters staff as required per theDepartments Forms Policy. Disseminates approved policies to department headsand all staff. This is an essentialfactor in the facilitys compliance with MCCS ACA PREA and Program audits

Independentlyreceives telephone call inquiries that may require extensive knowledge tactdiscretion and judgment of the units functions and interpretation of variousrules regulations and procedures governing the agencys operations. Schedules attorney visits to meet with IncarceratedIndividual clients. Ensures IncarceratedIndividuals are notified thru the Chaplain when Incarcerated Individual familymembers call wanting to notify the Incarcerated Individual of a death in hisfamily.

Applicants must meet all minimumqualifications to be considered and to appear on the list of people eligiblefor hire. Please read all requirements before applying.

Education: Graduationfrom an accredited high school or possession of a high school equivalencycertificate.

Experience: Threeyears performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may besubstituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science oroffice technology from an accredited college may be substituted at the rate ofthirty credits for one year of experience for up to two years of the requiredexperience.

3. Candidates may substitute U.S. Armed Forces military serviceexperience as a non-commissioned officer in Administration classifications orAdministrative Clerical or Office Services specialty codes in theAdministrative Support field of work on a year-for-year basis for the requiredexperience.

Please makesure that you provide sufficient information on your application to show thatyou meet the qualifications for this recruitment. All information concerningyour qualifications must be submitted by the closing will notconsider information submitted after this candidates willbe ranked as Best Qualified Better Qualified or Qualified and placed ontheeligible (employment) list for at least one year.

Preference will be given to applicants who possess the followingpreferred qualification(s). Include clear and specific information on yourapplication regarding your qualifications.

1. Two years of experience supportingupper-level management by drafting and managing correspondence for bothinternal staff and the general public.

2. Two years of experience utilizing Microsoftand Google Suites to effectively store and report data.

ThisRecruitment Is Limited to Current State Employees Only.

The assessment may consist of a rating of youreducation training and experience related to the requirements of theposition. It is important that you provide complete and accurate information onyour application. Please report all experience and education that is related tothis position.

As an employee of the State of Maryland you will have access tooutstanding benefits including: health insurance dental and vision plansoffered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLANDBENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However if you are unable to apply online the paper application and supplemental questionnaire may be emailed to Paper application materials must be received in our office by the closing date for the recruitment. Resumes will NOT be accepted in lieu of completing the online or paper application.
If you are submitting additional information the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload please email the requested information to referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.
For questions regarding this recruitment please contact:

Emily Eubanks

If you are having difficulties with submitting your online application please contact the DBM Recruitment and Examination Division at or .
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer Maryland is committed to recruiting retaining and promoting employees who are reflective of the States diversity.