Office & Procurement Coordinator

Infleqtion is hiring aFacilitiesOffice & Procurement Coordinatorfor our new Quantum Innovation Center inChicago office.

This person will support the day-to-day workplace experience for our Chicago team while also providing support for procurement activities across the U.S. organization. The role combines office operations employee support vendor coordination purchasing administration and documentation management.

We are looking for someone who is highly organized service-oriented and comfortable managing a broad range of responsibilities. This person will serve as a key point of coordination across office operations procurement vendors IT HR and administration helping ensure the office runs smoothly whilesupporting processes.

This is an in-office role five days a week based in Chicago with reasonable flexibility for personal appointments when needed.

Responsibilities

Support day-to-day office and workplace operations in our Chicago office

Serve as a front-facing point of contact for employees guests and vendors

Help create a professional organized and welcoming office environment

Coordinate office supplies snacks beverages catering and lunch orders

Manage conference roomscommon areas and general workplace readiness

Coordinate with building management vendors and service providers on office-related needs

Support employee visits meetings and occasional external events

Partner closely with IT HR and Administration on onboarding support workplace communications and employee experience initiatives

Track office-related requests and follow issues through to resolution

Support workplace safety office readiness and general office presentation

Support procurement andpurchasingadministration for U.S. operations

Create andmaintainpurchase orders and procurement documentation

Support vendor onboarding and documentation collection

Maintainprocurement recordsin accordance withcompany policies and SOX requirements

Coordinate purchasing approvals and administrative workflows with internal stakeholders

Ensure procurement documentation is completeaccurate and properly maintained

Support other administrative and operational projects as needed

WhatWereLooking For

We are looking for someone who is positive highly organized detail-oriented and dependable. This person should be comfortable juggling multiple responsibilities working across teams coordinating with vendors and handling both planned work and unexpected issues with professionalism and good judgment.

The right person will create a workplace that feels organized welcoming and well run while alsomaintainingaccurateprocurement documentation and administrative processes. They should have a strong service mindset excellent communication skills and the ability to follow through on details and deadlines.

Success in this role will come from taking ownershipmaintainingstrong organization providing excellent internal customer service and ensuring office and procurement processesoperatesmoothly and consistently.

5 years of experience infacilities managementoffice coordination workplace operations administration procurement support executive support or a similar operational role

Experience working in a professional office environment

Experience supporting purchasing procurement vendor management office operations or related administrative processes

Strong organizational skills and attention to detail

Strong verbal and written communication skills

Strong customer-service instincts and professional presence

Proficiencywith Microsoft Office including Outlook Word and Excel and comfort learning new systems and tools

Ability to manage multiple priorities and follow tasks through to completion

Ability tomaintainaccuraterecords and documentation

Ability to work effectively with internal stakeholders vendors and service providers

Ability and comfort lifting and moving office supplies up to 25 pounds as needed

Ability to work on site full time in Chicago Illinois

Strongly Preferred

Experience supporting procurementpurchasing vendor onboarding or related administrative processes

Experiencemaintainingdocumentation in a SOX-controlled or compliance-focused environment

Experience working with procurementpurchasing ERP or vendor management systems

Experience partnering with IT HR Operations or administrative teams

Experience supporting office events employee visits or workplace activities

Experience in a fast-moving or growing company environment

• Salary range: $70000 to $95000
• 100% company-paid medical dental vision short/long-term disability
• Employer-funded Health Savings Account
• Unlimited PTO
• 401(k) match
• Company-paid Life and AD&D Insurance
• Flexible Savings Account
• Paid FMLA Maternity/Paternity Leave
• Employee Assistance Program
• Student Loan Repayment
• Equity Program

Required Experience:

IC