Office Manager

• Follow-up on quotes from suppliers for equipment etc.
• Make purchases
  • P-card
  • Boss / iExpense  & Sharepoint US OIE User
  • Purchasing approver
• Kronos Admin Access timecard approval set schedules etc
• Setup Vendor Appointments
• Respond to cold calls from facilities services
• i.e. cleaning services
• Shipping and receiving
• Answering door
• Setting up Laptops
• Taking care of supervised destruct dumpster
• Hazards and BBS reporting
• Vendor Contact/Scheduling
• Maintaining Base Office/Building/Lab Supplies/Purchasing/Inventory
• Troubleshooting with IT or new computer configuration with IT i
• Possibly new employee onboarding/orientation.  They could handle the IT/computer issues and walk them through our systems. 
• Safety Inspections/Monthly Safety Tasks
• Backup for other roles such as Sandy if we need more coverage there or we could kick them to saline production or something along those lines.  
• Manage website/fliers/or other marketing related documents
• Retain and update employee files
• Update employee phone number list when needed
• Invoice order entry and procurement backup
• Put together Lab notebooks
• Access to SharePoint for new client and client maintenance
• Document Control: Editing formatting posting documents to the CDL.
• Calibration: Payments shipping.
• Training: Back-up to update the training matrices.
• Access to fob system
  • Be able to check fob times when there are clock in/out issues
  • Support new employee or contactor fob assignment
• Access for security system

Qualifications :

KNOWLEDGE / SKILLS / ABILITIES

• Language Skills: Advanced written and spoken English
• Mathematical Skills: Intermediate
• Reasoning Skills/Abilities: Intermediate
• Ability to work independently under general supervision
• Ability to deal with problems involving a few concrete variables in standardized situations
• Ability to follow directions ensuring the end results are accurate and completed with the required timeframe
• Ability to read and understand documents such as test procedures literature references safety rules operation and maintenance instructions and manuals
• Ability to write in a conventional professional and scientific manner in preparing routine reports and correspondence
• Ability to speak effectively to customers or employees of the organization

COMPUTER SKILLS

     Advanced proficiency in Microsoft Office Suite preferred particularly Outlook Excel and Word

Additional Information :

Compensation

The expected salary for this position is $55000 to $75000 per year. This range represents the minimum and maximum base salary we reasonably expect to pay for this role. Actual compensation within the range will depend on skills experience and qualifications.

Our Benefits

We care about your total well-being and will support you with the following subject to your location and role.

• Health: Medical dental and vision insurance life insurance employee assistance programs.
• Wealth: In addition to base pay we offer 401(k) with company match (immediate vesting upon enrollment).
• Happiness:
  • Professional Growth: Online training courses virtual and classroom development experiences tuition reimbursement program
  • Work-Life Balance: Paid-time off and family leave

In compliance with applicable state and local pay transparency laws we provide clear and equitable compensation information for all applicants.

Position anticipated to close August 31 2026.

Additional information

SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression genetics status as a protected veteran or any other characteristics protected by law.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.

This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability please call for assistance and leave a message. You will receive a callback.  Please note this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Remote Work :

No

Employment Type :

Full-time