Office Manager

About Us

Washington Area Ambulance District is a professional fast paced Emergency Medical Ambulance District team dedicated to maintaining and providing professional prehospital service with caring highly trained and qualified people. We are looking for a reliable organized and proactive Office Manager to keep our day-to-day operations running smoothly.

Role Overview

You will serve as the heartbeat of our office. You will manage daily administrative workflows coordinate vendor services oversee office supplies support basic bookkeeping/invoicing and act as the main point of contact for staff clients and visitors.

Key Responsibilities

• Office Operations: Manage daily front-office activities phone calls greeting guests and sorting mail/deliveries.
• Supply & Inventory Control: Track and reorder office supplies equipment and facility essentials.
• Vendor & Facility Management: Coordinate with building maintenance service providers and outside vendors.
• Financial & Admin Support: Assist with invoice processing expense tracking light bookkeeping and basic payroll/timekeeping coordination.
• Team Support: Help with employee onboarding scheduling meetings and internal communications.
• Medical Billing Liaison: coordinate and communicate with our billing company to assist patients with billing questions or issues. Process reports from the billing company.

Qualifications & Skills

• Experience: 2 years of office management administration or executive support experience.
• Tech Savvy: Proficient in Microsoft Office (Word Excel Outlook) or Google Workspace.
• Organization: Strong multi-tasking time-management and problem-solving abilities.
• Communication: Professional friendly verbal and written communication skills.
• Discretion: Ability to handle confidential and sensitive company information responsibly.
• Notary Public Certification

Benefits

• Health Dental and Vision Insurance HRA FSA Short-term and long-term disability.
• Paid sick vacation and Holidays.
• Retirement plan 401(a) 457 longevity pay.